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2024/2025 Graphic Design Services Scope of Work

We are no longer accepting applications for this role.

SFFILM Request for Proposal and Quotes: 2024/2025 Graphic Design Services Scope of Work

SFFILM is seeking a Graphic Designer independent consultant or firm to develop and design the creation of visual assets for SFFILM’s primary event campaigns in late 2024 and early 2025, including Doc Stories, and the San Francisco International Festival.

The contract will be project-based and determined by consultant availability, but could involve working closely with SFFILM’s Marketing & Communications Project Manager to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

We are seeking emerging and established designer and designer teams eager to demonstrate strong creative and technical skills in a fast-paced environment with broad Bay Area project visibility and impact.

About SFFILM

SFFILM is a nonprofit organization whose mission ensures independent voices in film are welcomed, heard, and given the resources to thrive. SFFILM connects and inspires audiences, students and teachers, and filmmakers through our film exhibition, youth education, and artist development programs.

What We Do

Film Exhibition — Public film programs year-round including the SFFILM Festival—the longest running film festival in the Americas, Doc Stories documentary series, star-studded special events, and family programming.
Youth Education — Special screenings, workshops, camps, and learning opportunities for more than 13,000 Bay Area students and educators all designed by SFFILM Education to cultivate media literacy, global citizenship, and a lifelong love of movies.
Artist Development — SFFILM Makers is the home of independent filmmaking in the Bay Area with direct artist grants, residencies, and tailored support for a next generation of films and filmmakers.

Possible Projects

Create and design all print and digital assets for SFFILM’s main events as assigned, project-mapped and budgeted. This might include: Doc Stories, Awards Night, and the 68th San Francisco International Film Festival.

Create key art, style guides, and designs by project or campaign
Present mockups and presentations for feedback from the Communications team and other internal stakeholders
Produce a variety of digital, print, and advertising and promotional assets
Implement consistent brand identity across a diverse array of materials.
Manage multiple projects from concept to completion, adhering to strict deadlines.
Collaborate with SFFILM’s seasonal in-house Graphic Designer.

Qualifications and Proposal Materials

Please show and tell us how your professional experience meets the following:

Experience with branding, composition, and typography
Ability to both integrate and elevate brand and client personality into design
Experience meeting deadlines and working under compressed timelines.
Fluency responding to, balancing, and integrating client feedback
Able to produce a thorough and actionable style guide.
Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
Superior file management skills (tracking and archiving)
Clear, direct, and professional communication style
Nimble and detail oriented, experience working with grid systems
Experience working with non-profit organizations a must
Experience designing for an arts organization a plus

Cost & Fees

Detail hourly or rate charges for all graphic design services, including any administrative fees. These fees can be hourly, project based, or a combination, but should be scaled to non-profit realities.

Before beginning each project, SFFILM will request a quote and work with the graphic design consultant to come to a consensus on budget and schedule. All work will be property of SFFILM and raw graphic design files must be submitted at a project’s completion.

Submitting a proposal:

SFFILM is eager to begin work as early as August on upcoming projects and based upon consultant availability, but will work with the right candidates on alternative timelines.

Please submit:

Letter of interest focusing on most recent and relevant work
Qualifications
Samples of work in a compressed PDF format with clickable links as needed
Cost & Fee considerations

Materials should be uploaded to this dropbox link. Proposal review will begin Jul 9, 2024, but will be rolling ongoing as long as this post is on the SFFILM.org website. For any questions please contact hr@sffilm.org.

Institutional Graphic Designer

This role has been filled.

Overview

SFFILM is seeking an Institutional Graphic Designer to support a branding refresh and update of institutional assets and campaigns which feature SFFILM’s established—and emerging—visual identity. The Graphic Designer will work to ensure projects and deliverables align with SFFILM’s institutional branding and business goals by helping to implement a consistent design system across a diverse array of materials. Under the supervision of the Marketing & Communications Project Manager, the Institutional Graphic Designer works closely with SFFILM’s Design consultants and Marketing & Communications Team to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

This position is ideal for an early (and rising!) career designer seeking to utilize strong technical and branding skills in a high visibility creative field with meaningful cultural impact, a fast pace, and national and international reach.

This is a temporary, seasonal, part-time, non-exempt role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $25-$30 per hour depending on experience. Preferred start date is July 22, and the agreement would run through December 14, 2024. Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

Responsibilities

Under the direction of the Marketing & Communications Project Manager, audit current style guides and brandin
Based on audit and goals set by the Communications team, produce updated Brand Style Guide
Update and produce key branded assets for institutional collateral and campaigns including the master lockup for 2024 Doc Stories
Design print and digital assets and collateral for SFFILM’s institutional, year round branding (pitch decks, brochures, flyers, etc.) as well as support on some event driven assets as assigned
Produce static and motion graphics (based on skill) for social media and email campaigns
Create print and digital signage and media, from directional posters used in theater venues to onscreen slideshows projected before screenings
Create and present mockups and presentations for feedback from the Communications team, internal stakeholders, and some external partners
Manage multiple projects from concept to completion, adhering to strict deadlines

Qualifications

Two years of relevant professional experience, working towards a career in graphic design strongly preferred
A solid understanding of branding, composition, and typography
Able to produce a thorough and actionable full style guide
Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
Able to take initiative, receive and implement feedback
Enthusiastic and passionate with an eye for detail
Superior file management skills (tracking and archiving)
Clear, direct, and professional communication style
Able to create work within and adhere to a style guide
Nimble and detail oriented, experience working with grid systems
Organized and deadline-driven team-player capable of picking up and applying new skills in a fast-paced environment

This is a temporary, seasonal, part-time role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $30 per hour, non-exempt. Preferred start date is July 22, and the agreement would run through December 14, 2024.
Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

DEIA:
SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

SFFILM Festival Volunteer Screening Committee

We are no longer accepting applications for this role at this time.

Overview

Be the first to see what’s submitted to the 68th San Francisco International Film Festival and help us select titles for the festival in 2025.

Our Screening Committees assist with viewing titles submitted to SFFILM Festival on an annual basis. SFFILM Volunteer Screeners support the careful curation of a robust, inclusive, and bold festival program. Whether you have a background in film, are a dedicated cinephile, or are simply curious, we’re always looking for fresh eyes and new voices to join us as we assess the thousands of thought-provoking festival submissions from around the world.

Evaluation training and guidelines will be provided, and honorariums are available for screeners in some instances and levels.

Film Screener Expectations & Responsibilities:

Must have reliable internet access to stream submissions
Should expect to watch a minimum of 40 hours of content over a five-month period (August – December 2024)
All screeners are required to watch assignments in full
An open mind is essential
Strong written communication skills needed
Commitment to screening a handful of films on weekly basis

Benefits of becoming a prescreener include:

The opportunity to view festival selections before anyone else
The opportunity to learn more about inner workings of festival production
The opportunity to earn Festival passes & tickets for friends and family
Paid honorariums and yearly SFFILM membership are available for viewings of 45+ feature films/mid-lengths, or 100+ short films

Programmer

We are no longer accepting applications for this role.

Overview

The Programming Department seeks a thoughtful, dynamic, and energetic programmer to join the curation and programming team at SFFILM. This individual will join an established team committed to bringing fresh, bold, and exciting new films to the Bay Area. They will support and participate in the collaborative work necessary to present media in a non-profit exhibition, education, and artist development environment. The programmer will contribute to a variety of public exhibitions on behalf of SFFILM, including the San Francisco International Film Festival, Doc Stories, SF Presents, as well as other year-round programs and opportunities.

The ideal candidate has a minimum of four years experience curating for another festival or film program, is fluent in feature film pipelines, has established relationships with sales agents and filmmakers, and is well versed in the festival landscape and execution responsibilities.

Application review begins July 16, 2024 and preferred start date is Late August/ Early September 2024. Salary range for this position is $67,000.00–$70,000.00 and benefits include full monthly premium with the organizations’ health insurance policies, PTO/Sick Leave and expanded annual paid holiday schedule.
SFFILM currently supports a hybrid-remote schedule, with an average of 3 days in the San Francisco offices, as well as time onsite throughout the Bay Area supporting SFFILM events.

Responsibilities

Curate titles, negotiate fees, and manage asset delivery under the direction of the Director of Programming.
Submit thoughtful written evaluations and support generation of promotion materials as related to public programs.
Track industry and festival trends and make programming recommendations on a weekly basis.
Oversee specific relationships with rights holders and sales agents to ensure SFFILM has exposure on all desired titles.
Develop partnerships and collaborations with other appropriate film festivals, arts organizations, distributors, and industry professionals.
Present SFFILM program to members, the press, and the public.
Introduce films, moderate Q&A sessions, lead panel discussion and other public programs.
Identify, research, invite, and host films and filmmakers, and other participants for public programs.
Support the management and oversight of SFFILM seasonal staff within the programming department when necessary for department goals and workflows.
Work cross-departmentally to develop strategies to promote programs and increase awareness of SFFILM.
Support Program team involvement with cultivation and fundraising efforts
Maintain an orderly and informative database.
Assist and collaborate with other departments as needed.
Participate in departmental and cross-departmental meetings and planning sessions as appropriate to the role.
Work within and towards all budget goals as communicated by the Director of Programming.
Work with and support SFFILM’s Education and Artist Development program goals when necessary for mission alignment
Manage ad hoc projects as assigned by the Director of Programming to support the functionality of the department.

Qualifications

4-5 years of demonstrated experience in film programming or curation with solid film knowledge and expertise.
Knowledgeable about key filmmakers, producers, talent, distributors, with demonstrated and established industry relationships.
Must have strong critical writing and interpersonal skills, and ability to work as part of a team.
Self-driven and motivated. Works well under pressure.
Comfortable speaking in public is essential.
Presenting festivals and film events is demanding work that can occasionally require long hours and weekend work. Candidate should understand the demands of this industry and be willing to occasionally work nights and weekends.
Fluency in additional languages is a plus.
Strong interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
Strong work ethic, professional manner, and ability to represent SFFILM.
Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignments when faced with many deadlines and competing requirements.
Experience with non-profit organizations is highly desirable.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

Office & Production Manager

Overview

SFFILM is seeking a self motivated, organized, and creative full-time, year-round Office & Production manager to join our team in a role essential to both the running of a busy non-profit and the execution of our many exhibition and education events. This position is a great fit for a person who wants to support and grow skills in production, staff management, and non-profit arts and administration. The Office & Production Manager works closely with the entire organization, but also has numerous independent projects and significant self-directed time.

The Office & Production Manager is a full-.time position that reports to the Director of Operations, supporting the overall administrative functions of the SFFILM office and managing all production needs for events including the San Francisco International Film Festival, Doc Stories, Awards Night, and more.
This position will be the key member of our Operations team focused on the smooth running of our office space, including front desk management and customer service, supply ordering, and serving as a point of contact for facilities related vendors and contractors.
Additionally, this role supports the Operations department with year-round event production related activities including inventory, storage, production schedules, and supervising Production Assistants during event season. This role leads other production related projects such as managing rentals and printing badges.
As the first point of contact for office guests and facilities related needs, this role will be expected to work from our SOMA office Monday through Thursday, with the option to work remotely on Fridays. Some night and weekend availability is required, especially during event seasons.
Application review begins June 3 but will be rolling after that. This position is paid hourly at the rate of $23-$25 per hour depending on experience and is eligible for all SFFILM benefits and overtime.

Responsibilities

Office Management

Lead management of SFFILM office including, but not limited to, inbound and outbound mail, phone reception, managing office supply orders and office hardware, managing kitchen cleaning and supplies, and greeting guests upon arrival.
Manage all office and event production supplies, keeping storage clean, organized, and inventoried.
Oversee the scheduling and coordinating of shared office space and conference rooms for meetings, workshops, etc.
Serve as the primary point of contact for property manager and facilities vendors (IT, janitorial, and others) as needed.
Serve as a key member of the customer service team, receiving all general calls, emails, online chat bot, and other inquiries and distributing them to the appropriate department when necessary.
Support subletters of office spaces, including providing office tours to prospective subletters and supporting questions and facility requests.
Provide light IT administrative support including phone system maintenance, password resets, and other minor troubleshooting.
With the support of the Director of Operations and Executive team, lead the planning and executing of internal events for staff morale.
Maintain year-round materials such as SFFILM HQ calendar, Org Chart and Festival staff contact sheet.

Production and Event Support

Lead the production management of all SFFILM Festival events, as well as events leading up to the festival including programs at our office and Filmhouse spaces.
Manage the inventory “check-out” and tracking system, ensuring the Inventory Spreadsheet is up-to-date after the Festival,
Manage process for PARFS (Production Assistance Request Forms), including communicating with all teams on workflow and deadlines,
Manage production schedule for SFFILM Festival, Doc Stories, and other events, including all load ins and load outs.
Hire and supervise two Production Assistants, including management of schedules and overtime.
Coordinate with multiple departments on production equipment rentals, including managing vendor relationships and budget tracking.
Lead all Festival and year-round badge printing processes.
Oversee Production budget, and keep detailed track of financials.
Support Production Van management including holding keys, van maintenance, and scheduling its use.
Coordinate with SFMTA on parking meter reservations as needed.
Work closely with the Communications team and other Operations teams to support the ordering and implementation of signage for all SFFILM events.

New Staff Onboarding

Work closely with the Executive and Operations team on IT set up for new hires, including equipment and account set ups.
Lead orientations and office tours for new staff.
Own administrative tasks for onboarding new staff such as as assigning Basecamp Onboarding to-dos, scheduling Welcome Emails, and leading office tours and security trainings.
Update Org Chart, Festival staff contact sheet, AirTable databases, Google Listservs, and other materials as needed when new staff is onboarded.
Program and manage the tracking of office key fobs and security assets for staff and FilmHouse residents.
Support updating of onboarding materials for content and character.

Qualifications

1-3 years experience in office administration, facilities management/support, and/or event operations.
An interest in learning about multiple facets of non-profit operations and film festival events will lend itself to a satisfying experience in this role.
Extremely detail oriented with experience is managing organizational systems.
Experience with event production strongly preferred.
Able to demonstrate strong writing skills, especially in a customer service setting.
Must be proactive and highly communicative.
Ability to work autonomously, with minimal supervision and a limited budget.
Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests.
Experience with project management systems such as Basecamp a plus.
Willingness/ability to perform heavy lifting up to 50 lbs.
Must have valid driver’s license and clean driving record, and be comfortable driving a van. Offer will be contingent upon approval from our insurance.