SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Uncategorized > Transportation Assistant Manager

Transportation Assistant Manager

Overview

The Transportation team manages all parking, vehicles and drivers used in the movement of Festival guests, staff, and equipment. The Transportation Assistant Manager assists the Transportation Manager with orchestrating and maintaining fluid travel for staff and guests of the festival. The Assistant Manager helps supervise a full-time Transportation Associate, and up to two dozen contract and volunteer drivers.

This is a full-time temporary role from March 7 – May 6, paid at a rate of $22 per hour. This role has the expectation of some overtime pre-festival, with a high volume of overtime expected during the SFFILM Festival (April 21-May 1).

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

  • Support the planning and execution of procuring festival vehicles, hiring festival drivers, and understanding festival parking needs
  • Support the training, scheduling, and management of all SFFILM staff and volunteer drivers
  • Staff the Transportation office to greet and manage drivers, and to dispatch cars during festival
  • Work in tandem with the Manager to coordinate and track all festival guests’ ground transportation needs, including airport, off-site events, screenings, interviews and VIP special needs, and last minute changes and requests 
  • Update and maintain ground transportation database, across various platforms
  • Update and maintain documentation (such as Vehicle Information Kits) and inventory
  • Coordinate with the Theater Operations team to conduct site visits at each venue
  • Work with the manager to divvy up and create and update venue parking and transportation maps for staff and guests to use as a reference
  • Execute on the Health and Safety plan created in conjunction with the Festival’s Health and Safety Coordinator, including ensuring proper protective equipment is available and a plan is in place for vaccination requirements and testing
  • Maintain and oversee the festival fleet of rented and sponsored vehicles
  • Support the management and distribution of rideshare codes, tracking as necessary
  • Assist with communicating transportation protocol to all SFFILM staff and volunteers
  • Support the return of all rented vehicles, and the payment of all vehicle, parking, and transportation associated vendors post-Festival
  • Create a written wrap-report and summary of all necessary timeline and budget info

Qualifications

  • Strong organizational and communication skills
  • Experience supervising and training staff
  • Excellent customer service skills
  • Extremely comfortable with Microsoft Excel 
  • Superior ability to prioritize and remain calm under pressure
  • Experience navigating events in a Covid landscape, flexibly pivoting planning and protocols according to evolving circumstances
  • Experience working within predetermined budgetary goals
  • Experience working as part of a team, collaborating with managers, dividing work, and communicating accomplishments and deadlines accordingly
  • Ability to quickly learn and implement new software and systems
  • A valid license and clean driving record 
  • Knowledge of the Bay Area and comfort in driving in the Bay Area a plus, though not required
  • Experience with Filemaker a plus

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

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