Communications

Overview

The Communications team at SFFILM is seeking a detail-oriented Press Office Coordinator for the 2024 San Francisco International Film Festival. The Press Office Coordinator is responsible for coordination and administrative support of all activities of the Press Office leading up to and during the SFFILM Festival, primarily focused on supporting the earned media strategy and accredited media logistics. This role will serve as a connection between the systems and content from the Communications and Programming teams and our Publicity team. This position reports to SFFILM’s Director of External Relations.

This role will be expected to work from our SOMA office 2 to 3 days per week depending on department needs. Some night and weekend availability is required, especially during the SFFILM Festival (April 24 – 28). Onsite availability at Bay Area venues is expected April 22 – 28.

This is a seasonal position with a start date of February 12, 2024 and an end date of May 2, 2024. This position is full-time, 40 hours per week and is paid hourly at the rate of $23 per hour and is eligible for overtime. Application review begins January 22 but will be rolling after that.

Responsibilities

• Manage local media accreditation process (100~ applications), including outlet review/investigation, communication of approval/denial, and credential production.
• Manage email communication with film teams, studios, and distributors around press access for screeners and other press materials.
• In collaboration with the Digital Content Manager, collect, organize, and process press materials for all SFFILM exhibition programs, including screeners, images, press kits, and clips.
• Lead setup of press download site on SFFILM.org and Dropbox, including upload of 200+ individual assets for rolling program announcements.
• Collaborate with PR team on materials processing and coverage tracking.
• Manage screener checkout system for press per Programming team’s instructions.
• Facilitate setup of interview space.
• Copyedit and route press release drafts for SFFILM programs as needed.
• Work screenings, events, red carpets, and receptions as needed.
• In collaboration with the Publicity, Programming, and Guest Office teams, support coordination, communication, and execution of talent movements between arrival, press, receptions/dinners, onstage, and departure for Festival events.
• Support integration of any talent prep needs into pre-event communications with SFFILM Guest Office, PR team, and Event Producer.
• Write and submit a wrap report.

Qualifications

• Extreme attention to detail, time management, and follow-through.
• Excellent writing and copy editing skills.
• Ability to wrangle and organize thousands of individual assets (images, press kits, bios, video files, screening links) in a coherent and accessible manner.
• Experience working with journalists and film teams, studios and distributors.
• Comfort and experience working with studio and publicity teams in support of high-level talent.
• Experience collaborating with event support staff and volunteers.
• Superior and discreet communication skills, both email and phone.
• Ability to work effectively as part of a team.
• Proven ability to multitask and prioritize effectively,
• Experience with Filemaker preferred.
• Passion for film.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Overview

The Marketing Coordinator is responsible for coordinating and managing various marketing projects for the 65th San Francisco International Film Festival (April 21–May 1). This role executes against creative briefs, marketing plans, and campaigns by overseeing workflows and schedules, keeping stakeholders on task, and serving as the primary point of contact for other departments and external agencies, vendors, and partners associated with those projects. With a focus on design, advertising, branding, and video, the Marketing Coordinator is a key creative contributor who is focused on achieving the goals of the campaigns.

This is a full-time temporary role from February 28 – May 6, paid at a rate of $22 per hour. This position will be expected to work overtime prior to and during the SFFILM Festival (April 21 – May 1).

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

• Collaborates with the SFFILM Comms Team on all marketing project plans and campaigns. Manages their day-to-day execution and delivery in coordination with other members of the Communications department as well as cross-functional teams and external stakeholders for the SFFILM Festival.
• Works with the Communications Coordinator to manage tasks for designers, video editors, external agencies and vendors, and marketing and programming partners.
• Adheres to project budget, scope, schedule, resources, and approval workflows.
• Using SFFILM process and templates, builds and tracks production schedules and workflows; communicates deadlines, tasks, priorities across the projects and campaigns.
• Swiftly moves print, digital, video, and creative projects through SFFILM’s approval and revision process.
• Adheres to creative and content briefs to keep staff and partners on track.
• Arranges printing and distribution of collateral; works with printers, mail houses, and other vendors.
• Proofreads all materials and ensures compliance with SFFILM brand across all internal- and external-facing materials related to the Festival.
• Serves as key strategic and creative partner for all Communications and Development colleagues and projects, collaborating across teams to build audience and member acquisition campaigns.
• Assists with marketing-specific aspects of SFFILM event production.
• In collaboration with the Digital Content Manager and Communications Systems Manager, prepares a report on identified KPIs.
• Write and submit a wrap report.

Qualifications

• Extreme attention to detail.
• Past experience in digital marketing is strongly preferred.
• Past experience in event marketing is strongly preferred.
• Demonstrated skills in planning, organizing and executing projects of varying complexity and delivering them within specified timeframes and budgets.
• Demonstrated ability to effectively prioritize multiple projects and manage results.
• Ability to anticipate changes, communicate promptly and efficiently and maintain flexibility.
• Experience with digital tools for content and project management including WordPress CMS, MailChimp, Basecamp, Google Apps, Google Analytics, Outlook, FileMaker Pro, Adobe Suite, and social media platforms and tools.
• Passion for movies and festivals is a plus!

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

 

This position is no longer accepting applications.

This position is no longer accepting applications.