SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Uncategorized > Press Office Coordinator

Press Office Coordinator

Overview

The Communications team at SFFILM is seeking a detail-oriented Press Office Coordinator for the 2024 San Francisco International Film Festival. The Press Office Coordinator is responsible for coordination and administrative support of all activities of the Press Office leading up to and during the SFFILM Festival, primarily focused on supporting the earned media strategy and accredited media logistics. This role will serve as a connection between the systems and content from the Communications and Programming teams and our Publicity team. This position reports to SFFILM’s Director of External Relations.

This role will be expected to work from our SOMA office 2 to 3 days per week depending on department needs. Some night and weekend availability is required, especially during the SFFILM Festival (April 24 – 28). Onsite availability at Bay Area venues is expected April 22 – 28.

This is a seasonal position with a start date of February 12, 2024 and an end date of May 2, 2024. This position is full-time, 40 hours per week and is paid hourly at the rate of $23 per hour and is eligible for overtime. Application review begins January 22 but will be rolling after that.

Responsibilities

  • Manage local media accreditation process (100~ applications), including outlet review/investigation, communication of approval/denial, and credential production.
  • Manage email communication with film teams, studios, and distributors around press access for screeners and other press materials.
  • In collaboration with the Digital Content Manager, collect, organize, and process press materials for all SFFILM exhibition programs, including screeners, images, press kits, and clips.
  • Lead setup of press download site on SFFILM.org and Dropbox, including upload of 200+ individual assets for rolling program announcements.
  • Collaborate with PR team on materials processing and coverage tracking.
  • Manage screener checkout system for press per Programming team’s instructions.
  • Facilitate setup of interview space.
  • Copyedit and route press release drafts for SFFILM programs as needed.
  • Work screenings, events, red carpets, and receptions as needed.
  • In collaboration with the Publicity, Programming, and Guest Office teams, support coordination, communication, and execution of talent movements between arrival, press, receptions/dinners, onstage, and departure for Festival events.
  • Support integration of any talent prep needs into pre-event communications with SFFILM Guest Office, PR team, and Event Producer.
  • Write and submit a wrap report.

Qualifications

  • Extreme attention to detail, time management, and follow-through.
  • Excellent writing and copy editing skills.
  • Ability to wrangle and organize thousands of individual assets (images, press kits, bios, video files, screening links) in a coherent and accessible manner.
  • Experience working with journalists and film teams, studios and distributors.
  • Comfort and experience working with studio and publicity teams in support of high-level talent.
  • Experience collaborating with event support staff and volunteers.
  • Superior and discreet communication skills, both email and phone.
  • Ability to work effectively as part of a team.
  • Proven ability to multitask and prioritize effectively,
  • Experience with Filemaker preferred.
  • Passion for film.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.