Development

Overview

This full-time position is highly customer service oriented and strives to achieve ease of SFFILM patron experience. Ideal candidates are skilled listeners and eager problem solvers, with enthusiasm for teamwork, communication, organization, and customer service.

The Development Coordinator is primarily responsible for maintenance of the Development database (DonorPerfect) and other systems, data flow and reconciliation between Development and financial systems, managing member benefits, and member screenings. Often as the first point of contact between patrons and the organization, the Coordinator provides excellent and responsive customer service. The position works closely with all Development and Communication staff to cultivate and steward relationships with patrons and engage them as lifelong SFFILM supporters. In addition, this person handles interviews, training, and onboarding for 1-2 interns per year and is responsible for other tasks as assigned.

Responsibilities

• Coordinate and execute membership transactions and mailings, including monthly renewal notices, acknowledgment letters, and observing trends and variations in members’ and patrons’ giving history
• Respond promptly and graciously to the general SFFILM Membership email and voicemail, forward messages, calls, and emails to other departments as necessary
• Complete ticket orders and other special requests for patrons
• Act as the departmental lead in Agile, SFFILM’s ticketing system
• Manage member email lists and communications
• Manage and maintain donor records in DonorPerfect, support all Development data entry efforts ensuring documentation, moves management, contracts, etc. are properly captured and organized in SFFILM internal systems (DonorPerfect, Google Drive)
• Handle and trouble-shoot inquiries from patrons, prospects and Board members as needed
• Organize guest lists, RSVP tracking, and onsite check-in for member screenings and other member events (some nights and weekends required)
• Run member screenings and generally assist the Development department’s growth activities and special projects, including proactive engagement of SFFILM members and other constituents at public events
• Manage marketing materials, recognition, and ticket distribution for corporate sponsors
• Provide additional support onsite for any corporate activations at receptions and events
• Support solicitation for in-kind partnerships including SFFILM Festival, Doc Stories and Awards Night
• Manage departmental calendar, meeting requests, and agenda creation for Development team

Qualifications

• One to three years’ experience in nonprofit administration, fundraising, or other relevant position
• Accurate typing skills, strong attention to detail, and ability to work with numbers
• Excellent verbal and written communications skills
• Highly organized and able to manage shifting priorities
• Collaborative and willing to work cross-departmentally to support institutional fundraising and membership initiatives
• Ability to work independently and efficiently
• Proficiency in Microsoft Office
• Experience with CRM or donor database software recommended
• Experience with email marketing a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Overview

At SFFILM, the Associate Director of Corporate & Institutional Giving plays a key role in making our film programs a reality. From our grants that award independent filmmakers nearly $1M each year, to our Diversity, Equity, and Inclusion initiatives, the Associate Director is responsible for building the relationships and writing the proposals that ultimately secure funding for SFFILM’s forward-looking programs and activities.

The Associate Director leads SFFILM’s org-wide strategy on the development and sustainability of a portfolio of foundation, government, and corporate partnerships. While overseeing two direct reports, the Associate Director will identify new prospects, sustain ongoing relationships, and secure new grants and partnerships for both operational and program support.

Responsibilities

• Foundations and Government (45%)
• Set a strategy for reaching at least $2M in funding each year from foundations and government grants.
• Oversee the planning and execution of all foundation and government grant applications.
• Work with Executive leadership to identify and secure general operating support grants for the organization.
• Collaborate with departmental leadership to prioritize grant opportunities for new and existing programs and initiatives across all programmatic work.
• Work cross-departmentally to ensure all programmatic grant deliverables are met within the grant period.
• Oversee annual grant calendar of application and reporting deadlines.
• Build new institutional relationships and serve as primary point of contact for existing institutional relationships.
• Manage one full-time year-round direct report in Foundations and Government.
• Corporate Sponsorship (45%)
• Set a strategy for reaching at least $1M in funding each year from corporate sponsors.
• Identify and secure multi-year sponsors at the $100k level and above.
• Secure corporate partnerships specifically tied to SFFILM’s events and programs including the SFFILM Festival, Doc Stories, Hong Kong Cinema, Special Presentations, Community Screenings, SFFILM Awards Night, and year-round Education and Artist Development programs.
• Focus on developing new corporate relationships while overseeing relationship management for existing corporate partners.
• Oversee interdepartmental coordination with Communications and Operations on fulfilling sponsorship requirements.
• Manage one full-time year-round direct report in Corporate Sponsorship.
• Systems and Finance (10%)
• Guide Corporate & Institutional Giving CRM strategy, including tracking of prospective relationships.
• Work closely with SFFILM’s Finance Department on revenue budgeting, cash flow projections, and accounts receivables as related to Corporate & Institutional Giving.
• Participate in meetings of SFFILM’s Development Department as well as representing Institutional Giving at SFFILM’s weekly Budget & Planning meetings.

Qualifications

• Five or more years of direct experience in corporate and foundation portfolio management with demonstrated success in closing gifts of $100,000 and above.
• Ability to conceive, plan, and execute a grants strategy, including family foundations, institutional partners, and government funders.
• Ability to conceive, plan, and execute a corporate strategy.
• Exceptional writing skills and ability to efficiently create funding narratives in a fast-paced environment.
• Capable of inspiring support from a variety of constituent groups internally and externally.
• Willingness to be hands-on in a role that is demanding and requires a high level of energy.
• Extensive donor database experience highly desired.
• Strong sense of fundraising ethics and respect for confidentiality of donor information.
• Superior interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
• Strong work ethic, professional manner, and ability to represent SFFILM.
• Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
• Experience with non-profits required.