Development

Development Coordinator

Overview

This full-time position is highly customer service oriented and strives to achieve ease of SFFILM patron experience. Ideal candidates are skilled listeners and eager problem solvers, with enthusiasm for teamwork, communication, organization, and customer service.

The Development Coordinator is primarily responsible for maintenance of the Development database (DonorPerfect) and other systems, data flow and reconciliation between Development and financial systems, managing member benefits, and member screenings. Often as the first point of contact between patrons and the organization, the Coordinator provides excellent and responsive customer service. The position works closely with all Development and Communication staff to cultivate and steward relationships with patrons and engage them as lifelong SFFILM supporters. In addition, this person handles interviews, training, and onboarding for 1-2 interns per year and is responsible for other tasks as assigned.

Responsibilities

Coordinate and execute membership transactions and mailings, including monthly renewal notices, acknowledgment letters, and observing trends and variations in members’ and patrons’ giving history
Respond promptly and graciously to the general SFFILM Membership email and voicemail, forward messages, calls, and emails to other departments as necessary
Complete ticket orders and other special requests for patrons
Act as the departmental lead in Agile, SFFILM’s ticketing system
Manage member email lists and communications
Manage and maintain donor records in DonorPerfect, support all Development data entry efforts ensuring documentation, moves management, contracts, etc. are properly captured and organized in SFFILM internal systems (DonorPerfect, Google Drive)
Handle and trouble-shoot inquiries from patrons, prospects and Board members as needed
Organize guest lists, RSVP tracking, and onsite check-in for member screenings and other member events (some nights and weekends required)
Run member screenings and generally assist the Development department’s growth activities and special projects, including proactive engagement of SFFILM members and other constituents at public events
Manage marketing materials, recognition, and ticket distribution for corporate sponsors
Provide additional support onsite for any corporate activations at receptions and events
Support solicitation for in-kind partnerships including SFFILM Festival, Doc Stories and Awards Night
Manage departmental calendar, meeting requests, and agenda creation for Development team

Qualifications

One to three years’ experience in nonprofit administration, fundraising, or other relevant position
Accurate typing skills, strong attention to detail, and ability to work with numbers
Excellent verbal and written communications skills
Highly organized and able to manage shifting priorities
Collaborative and willing to work cross-departmentally to support institutional fundraising and membership initiatives
Ability to work independently and efficiently
Proficiency in Microsoft Office
Experience with CRM or donor database software recommended
Experience with email marketing a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Associate Director of Corporate and Institutional Giving

Overview

At SFFILM, the Associate Director of Corporate & Institutional Giving plays a key role in making our film programs a reality. From our grants that award independent filmmakers nearly $1M each year, to our Diversity, Equity, and Inclusion initiatives, the Associate Director is responsible for building the relationships and writing the proposals that ultimately secure funding for SFFILM’s forward-looking programs and activities.

The Associate Director leads SFFILM’s org-wide strategy on the development and sustainability of a portfolio of foundation, government, and corporate partnerships. While overseeing two direct reports, the Associate Director will identify new prospects, sustain ongoing relationships, and secure new grants and partnerships for both operational and program support.

Responsibilities

Foundations and Government (45%)

Set a strategy for reaching at least $2M in funding each year from foundations and government grants.
Oversee the planning and execution of all foundation and government grant applications.
Work with Executive leadership to identify and secure general operating support grants for the organization.
Collaborate with departmental leadership to prioritize grant opportunities for new and existing programs and initiatives across all programmatic work.
Work cross-departmentally to ensure all programmatic grant deliverables are met within the grant period.
Oversee annual grant calendar of application and reporting deadlines.
Build new institutional relationships and serve as primary point of contact for existing institutional relationships.
Manage one full-time year-round direct report in Foundations and Government.

Corporate Sponsorship (45%)

Set a strategy for reaching at least $1M in funding each year from corporate sponsors.
Identify and secure multi-year sponsors at the $100k level and above.
Secure corporate partnerships specifically tied to SFFILM’s events and programs including the SFFILM Festival, Doc Stories, Hong Kong Cinema, Special Presentations, Community Screenings, SFFILM Awards Night, and year-round Education and Artist Development programs.
Focus on developing new corporate relationships while overseeing relationship management for existing corporate partners.
Oversee interdepartmental coordination with Communications and Operations on fulfilling sponsorship requirements.
Manage one full-time year-round direct report in Corporate Sponsorship.

Systems and Finance (10%)

Guide Corporate & Institutional Giving CRM strategy, including tracking of prospective relationships.
Work closely with SFFILM’s Finance Department on revenue budgeting, cash flow projections, and accounts receivables as related to Corporate & Institutional Giving.
Participate in meetings of SFFILM’s Development Department as well as representing Institutional Giving at SFFILM’s weekly Budget & Planning meetings.

Qualifications

Five or more years of direct experience in corporate and foundation portfolio management with demonstrated success in closing gifts of $100,000 and above.
Ability to conceive, plan, and execute a grants strategy, including family foundations, institutional partners, and government funders.
Ability to conceive, plan, and execute a corporate strategy.
Exceptional writing skills and ability to efficiently create funding narratives in a fast-paced environment.
Capable of inspiring support from a variety of constituent groups internally and externally.
Willingness to be hands-on in a role that is demanding and requires a high level of energy.
Extensive donor database experience highly desired.
Strong sense of fundraising ethics and respect for confidentiality of donor information.
Superior interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
Strong work ethic, professional manner, and ability to represent SFFILM.
Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
Experience with non-profits required.

Institutional Giving Manager

Overview

The Institutional Giving Manager is responsible for developing, managing, and sustaining a portfolio of foundation and government partnerships in collaboration with the Development team and other SFFILM staff members as necessary. Among many other responsibilities, the Manager will identify new prospects, sustain ongoing relationships, and secure grants for both operational and program support.

Please email resume and cover letter to hr@sffilm.org to apply

Responsibilities

Support foundation and government fundraising for the organization.
Research prospective institutional partners and identify new partnership opportunities, with a particular focus on general operating support.
Work with departmental leadership to identify and secure grants for new and existing programs and initiatives across all programmatic work.
Steward current supporters throughout the year, including during SFFILM events and during the SFFILM Festival. Provide concierge services, such as complimentary tickets or special invitations, to these constituents as needed.
Manage one temporary Festival employee to support concierge goals for the development department.
Write all foundation and government grant applications, proposals, and reports.
Work closely with SFFILM’s Finance Department to create project budgets, provide financial reports to supporters and ensure the financial and legal fulfillment of all awarded grants. Collaborate with the department to reconcile institutional giving budgets and actuals on a monthly basis.
Participate in meetings of SFFILM’s Development Department as well as frequent interdepartmental meetings.
Communicate with all SFFILM departments to gather information and data about accomplishments, challenges, and progress relevant to the development of funding prospects and reporting to current supporters.
Support SFFILM departments in meeting programmatic grant deadlines and ensuring that initiatives are executed as planned.
Create and maintain database of statistics and information that communicate SFFILM’s impact across its program areas. Collaborate with SFFILM staff members to facilitate the collection and use of this data.
Create and maintain all CRM records related to foundation and government giving, including tracking of prospective relationships.
Track and manage the receipt and acknowledgment of foundation and government gifts.
Create and maintain an up-to-date grant calendar with application and report deadlines.

Qualifications

Two to four years of direct experience in grant writing and foundation portfolio management with demonstrated success in closing five- to six-figure gifts.
Ability to execute against a robust grants portfolio, including family foundations, institutional partners, and government funders.
Experience in financial reporting and budget management, especially in restricted funding.
Exceptional writing skills and ability to efficiently create funding narratives in a fast-paced environment.
Capable of inspiring support from a variety of constituent groups internally and externally.
Willingness to be hands-on in a role that is demanding and requires a high level of energy.
Extensive donor database experience highly desired.
Strong sense of fundraising ethics and respect for confidentiality of donor information.
Superior interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
Strong work ethic, professional manner, and ability to represent SFFILM.
Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
Experience with non-profits highly desirable.