Development

Festival Concierge

This position is no longer accepting applications.

Overview

The SFFILM Development department seeks a dependable, organized, team-oriented person to join us this spring, assisting with membership, fundraising, prospect outreach, and implementation leading up to and during the San Francisco International Film Festival (April 21-May 1). This is an excellent opportunity to gain experience in a nonprofit arts organization membership program, prospect research, cultivation, and relationship management, in addition to exposure to aspects of development and marketing.

This internship requires a commitment of 2 to 4 days per week (approximately 8 to 25 hours per week) and runs from late March through the end of May. The internship is based in-person in the Bay Area, and hours may increase leading up to the Festival. Some evening and weekend availability required.

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment.

Responsibilities

Interact with SFFILM’s fundraising constituents – including corporate sponsors, foundation partners, donors, and members.
Solicitation of in-kind product donations and outreach to community partners.
Collaboratively works with team members in production, onsite staffing, and execution of receptions and events leading up to and during the Festival.
Provide assistance to the Development Coordinator and Partnerships Team at Member Events, screenings and other public-facing SFFILM events.
Process memberships and acknowledgement letters, assisting with benefit tracking and fulfillment.
Provide general administrative support including prospect research, mailings, data entry, and customer service.
Other administrative and customer support as needed.

Qualifications

Detail-oriented, able to take both instruction and initiative, working with minimal supervision.
Professional demeanor, positively representing SFFILM when speaking with partners, donors and board members.
Ability to multitask and exhibit consistent follow-through while working under time constraints.
Knowledge of and experience with Google Drive and Microsoft Office a plus, especially related to use of Excel and Word for mailings, merges and reports.
Familiarity with FileMaker, DonorPerfect or other comparable CRMs preferred
Outgoing and friendly personality with an excellent phone manner and customer service skills.
Knowledge of San Francisco and the local business and restaurant landscape a plus
Must be able to work some evenings and weekends.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Director of Development

Overview

The Director of Development leads a team of five in the design and deployment of SFFILM’s fundraising activities and operations for individual, corporate, foundation, and government support. The Director is a member of SFFILM’s senior leadership team and will work closely with the Executive Director, colleagues, and Board of Directors to achieve organizational goals. The Director will create and execute annual and multi-year philanthropic strategies to increase contributed revenue from individual donors, corporate partners and foundations. This position, in collaboration with the Executive Director and the Executive Team, will be responsible for stewarding and soliciting current and prospective Board Members and major donors. The Director will also be responsible for several fundraising events, including SFFILM’s annual fundraiser Awards Night.

The Director of Development supports SFFILM’s commitment to attracting, retaining, and engaging mission and values aligned relationships and partnerships to support our work through financial contributions and otherwise. This position works extended hours including evenings and weekends at points throughout the year. Travel will be required on occasion.

Responsibilities

Lead a team of five, including three direct reports (Deputy Director of Development, Associate Director of Strategic Partnerships, Institutional Giving Manager).
In partnership with the Executive Director, provide strategic and visionary leadership to create a development plan to maintain and grow annual fundraising goals in contributed revenue and membership support.
Oversee cultivation, solicitation, and stewardship of individual, corporate, and foundation/government donors, including securing, preparing for, and proactively following up on cultivation meetings, proposals, and reports.
Maintain a portfolio of major gift individual donors and prospects; communicate with portfolio through face-to-face solicitation and stewardship meetings, as well as written strategies.
Guide the Membership program to meet annual goals and migrate donors up the loyalty ladder.
In collaboration with the Executive team, oversee Board member relationships and communication, including prospecting and cultivating new Board Members.
Lead the design, planning, and execution of SFFILM Awards Night and all other fundraising and cultivation events, to attract and engage new and existing funders and audiences.
Be visible and accessible to the local philanthropic community, represent SFFILM initiatives by cultivating and deepening donor relationships.
Work with Development team on screening and preparing profiles of current and prospective members and donors; establish best practices for funder research processes; and oversee the maintenance of donor lists, applied data analytics, and moves management tracking.
Work with Board Development Chair(s) to advance organizational fundraising; help lead Board Development Committee meetings and support Board Development Chair(s) to present at Board of Directors meetings.
Create and manage the Development budget
Lead monthly revenue tracking and planning meetings with the Executive Director, report on progress toward goals to Executive Director and Board, including gifts, pledges, and cash-flow projections.
Oversee coordination with the Finance department, ensure accurate and aligned revenue tracking in the donor CRM and Quickbooks database, and maintain compliance standards for funding sources.
Oversee coordination with the Communications department, and collaborate on materials and marketing strategies for all fundraising activities.
Recruit, nurture and motivate a strong professional team.
Other duties and special projects as defined.

Qualifications

Successful leadership of a Development team, achieving individual and institutional fundraising goals in a nonprofit organization with annual support of least $6 million.
Five to seven years of direct experience managing fundraising portfolios with demonstrated success in closing gifts of $10,000-$500,000 and above.
Familiarity with the Bay Area philanthropic community and national giving landscape.
Ability to conceive, plan, and execute a major gifts program, including annual giving, and special events.
Experience with developing and maintaining achievable and ambitious financial projections and budgets.
Capable of inspiring support from a variety of constituent groups, specifically in a film, media, arts, or culture organization.
Extensive donor database experience highly desired, preferably with DonorPerfect.
Appreciation for fundraising ethics and respect for confidentiality of donor information.
Superior interpersonal skills and ability to communicate professionally with colleagues, donors and other stakeholders.
Excellent oral and written communication skills, persuasive presentation and negotiation abilities.
Strong organizational skills and ability to prioritize workload in a timely manner to complete assignments when faced with many deadlines and competing requirements in a fast-paced environment.
Exemplary work ethic and professional manner.

Covid-19 Safety: SFFILM Staff may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment.

Remote Work Accommodation: Staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

Development Coordinator

Overview

This full-time position is highly customer service oriented and strives to achieve ease of SFFILM patron experience. Ideal candidates are skilled listeners and eager problem solvers, with enthusiasm for teamwork, communication, organization, and customer service.

The Development Coordinator is primarily responsible for maintenance of the Development database (DonorPerfect) and other systems, data flow and reconciliation between Development and financial systems, managing member benefits, and member screenings. Often as the first point of contact between patrons and the organization, the Coordinator provides excellent and responsive customer service. The position works closely with all Development and Communication staff to cultivate and steward relationships with patrons and engage them as lifelong SFFILM supporters. In addition, this person handles interviews, training, and onboarding for 1-2 interns per year and is responsible for other tasks as assigned.

Responsibilities

Coordinate and execute membership transactions and mailings, including monthly renewal notices, acknowledgment letters, and observing trends and variations in members’ and patrons’ giving history
Respond promptly and graciously to the general SFFILM Membership email and voicemail, forward messages, calls, and emails to other departments as necessary
Complete ticket orders and other special requests for patrons
Act as the departmental lead in Agile, SFFILM’s ticketing system
Manage member email lists and communications
Manage and maintain donor records in DonorPerfect, support all Development data entry efforts ensuring documentation, moves management, contracts, etc. are properly captured and organized in SFFILM internal systems (DonorPerfect, Google Drive)
Handle and trouble-shoot inquiries from patrons, prospects and Board members as needed
Organize guest lists, RSVP tracking, and onsite check-in for member screenings and other member events (some nights and weekends required)
Run member screenings and generally assist the Development department’s growth activities and special projects, including proactive engagement of SFFILM members and other constituents at public events
Manage marketing materials, recognition, and ticket distribution for corporate sponsors
Provide additional support onsite for any corporate activations at receptions and events
Support solicitation for in-kind partnerships including SFFILM Festival, Doc Stories and Awards Night
Manage departmental calendar, meeting requests, and agenda creation for Development team

Qualifications

One to three years’ experience in nonprofit administration, fundraising, or other relevant position
Accurate typing skills, strong attention to detail, and ability to work with numbers
Excellent verbal and written communications skills
Highly organized and able to manage shifting priorities
Collaborative and willing to work cross-departmentally to support institutional fundraising and membership initiatives
Ability to work independently and efficiently
Proficiency in Microsoft Office
Experience with CRM or donor database software recommended
Experience with email marketing a plus

Associate Director of Corporate and Institutional Giving

Overview

At SFFILM, the Associate Director of Corporate & Institutional Giving plays a key role in making our film programs a reality. From our grants that award independent filmmakers nearly $1M each year, to our Diversity, Equity, and Inclusion initiatives, the Associate Director is responsible for building the relationships and writing the proposals that ultimately secure funding for SFFILM’s forward-looking programs and activities.

The Associate Director leads SFFILM’s org-wide strategy on the development and sustainability of a portfolio of foundation, government, and corporate partnerships. While overseeing two direct reports, the Associate Director will identify new prospects, sustain ongoing relationships, and secure new grants and partnerships for both operational and program support.

Responsibilities

Foundations and Government (45%)

Set a strategy for reaching at least $2M in funding each year from foundations and government grants.
Oversee the planning and execution of all foundation and government grant applications.
Work with Executive leadership to identify and secure general operating support grants for the organization.
Collaborate with departmental leadership to prioritize grant opportunities for new and existing programs and initiatives across all programmatic work.
Work cross-departmentally to ensure all programmatic grant deliverables are met within the grant period.
Oversee annual grant calendar of application and reporting deadlines.
Build new institutional relationships and serve as primary point of contact for existing institutional relationships.
Manage one full-time year-round direct report in Foundations and Government.

Corporate Sponsorship (45%)

Set a strategy for reaching at least $1M in funding each year from corporate sponsors.
Identify and secure multi-year sponsors at the $100k level and above.
Secure corporate partnerships specifically tied to SFFILM’s events and programs including the SFFILM Festival, Doc Stories, Hong Kong Cinema, Special Presentations, Community Screenings, SFFILM Awards Night, and year-round Education and Artist Development programs.
Focus on developing new corporate relationships while overseeing relationship management for existing corporate partners.
Oversee interdepartmental coordination with Communications and Operations on fulfilling sponsorship requirements.
Manage one full-time year-round direct report in Corporate Sponsorship.

Systems and Finance (10%)

Guide Corporate & Institutional Giving CRM strategy, including tracking of prospective relationships.
Work closely with SFFILM’s Finance Department on revenue budgeting, cash flow projections, and accounts receivables as related to Corporate & Institutional Giving.
Participate in meetings of SFFILM’s Development Department as well as representing Institutional Giving at SFFILM’s weekly Budget & Planning meetings.

Qualifications

Five or more years of direct experience in corporate and foundation portfolio management with demonstrated success in closing gifts of $100,000 and above.
Ability to conceive, plan, and execute a grants strategy, including family foundations, institutional partners, and government funders.
Ability to conceive, plan, and execute a corporate strategy.
Exceptional writing skills and ability to efficiently create funding narratives in a fast-paced environment.
Capable of inspiring support from a variety of constituent groups internally and externally.
Willingness to be hands-on in a role that is demanding and requires a high level of energy.
Extensive donor database experience highly desired.
Strong sense of fundraising ethics and respect for confidentiality of donor information.
Superior interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
Strong work ethic, professional manner, and ability to represent SFFILM.
Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
Experience with non-profits required.