SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Development

Development & Membership Associate

Overview

This full time position is highly customer service oriented and strives to achieve ease of SFFILM member experience. Ideal candidates are skilled listeners and eager problem solvers, with enthusiasm for teamwork, communication, organization and customer service.

The Development & Membership Associate is primarily responsible for maintenance of membership database and other systems, increased data flow and reconciliation between membership and financial systems, managing member benefits, mailings, and member screenings. Frequently the first point of contact between members (and prospective members) and the organization, the Associate provides excellent and responsive customer service. The position works closely with all Development and Marketing staff to cultivate and steward relationships with members and engage them as lifelong SFFILM supporters. In addition, this person handles interviews, training, and onboarding for 3-4 interns per year and is responsible for other tasks as assigned. This position reports to the Associate Director of Member and Donor Relations.

Please email a PDF of resume and cover letter to hr@sffilm.org to apply

Responsibilities

  • Coordinate and execute membership transactions and mailings, including monthly renewal notices, weekly acknowledgment mailings, and observing trends and variations in members’ and donors’ giving history.
  • Respond promptly and graciously to the general SFFILM Membership email and voicemail; forward messages, calls, and emails to other departments as necessary
  • Complete ticket orders and other special requests for patrons.
  • Manage member email lists and communications.
  • Manage and maintain donor records in DonorPerfect, update records, enter new data into SFFILM databases and support all Development data entry efforts.
  • Prepare and organize acknowledgement letters, other correspondence, and reports as needed to team members and SFFILM Board of Directors.
  • Assist with donor related activities as assigned, which include conducting research and identifying potential funders for specific programs or events.
  • Handle and trouble-shoot inquiries from donors, prospects and board members as needed.
  • Provide information on upcoming events and screenings to members and ticket buyers.
  • Organize guest lists, RSVP tracking, and onsite check-in for member screenings and other member events.
  • Run member screenings and provide additional event support as needed.
  • Generally assist the Development department’s growth activities and special projects, including proactive engagement of SFFILM members and constituents at public events.

Qualifications

  • One to three years’ experience in non-profit administration, fundraising, or other relevant position
  • Accurate typing skills, strong attention to detail, and ability to work with numbers
  • Excellent verbal and written communications skills
  • Highly organized and able to manage shifting priorities
  • Collaborative and willing to work cross-departmentally to support institutional fundraising and membership initiatives
  • Ability to work independently and efficiently
  • Proficiency in Microsoft Office
  • Experience with CRM or donor database software recommended
  • Experience with email marketing a plus

Institutional Giving Manager

Overview

The Institutional Giving Manager is responsible for developing, managing, and sustaining a portfolio of foundation and government partnerships in collaboration with the Managing Director, the Executive Director, and other SFFILM team members as necessary. Under the supervision of the Managing Director, the Manager will identify new prospects, sustain ongoing relationships, and secure grants for both operational and program support.

Please email resume and cover letter to hr@sffilm.org to apply

Responsibilities

  • Manage foundation and government fundraising for the organization.
  • Research prospective institutional partners and cultivate new partnerships, with a particular focus on general operating support.
  • Work with departmental leadership to identify and secure grants for new and existing programs and initiatives across all programmatic work.
  • Steward current supporters throughout the year, including during SFFILM events and during the SFFILM Festival. Provide concierge services, such as complimentary tickets or special invitations, to these constituents as needed.
  • Manage one temporary Festival employee to support concierge goals for the development department.
  • Write all foundation and government grant applications, proposals, and reports.
  • Work closely with SFFILM’s Finance Department to create project budgets, provide financial reports to supporters and ensure the financial and legal fulfillment of all awarded grants. Collaborate with the department to reconcile institutional giving budgets and actuals on a monthly basis.
  • Participate in meetings of SFFILM’s Development Department as well as frequent interdepartmental meetings.
  • Communicate with all SFFILM departments to gather information and data about accomplishments, challenges, and progress relevant to the development of funding prospects and reporting to current supporters.
  • Work with SFFILM departments to ensure that programmatic grants are executed as planned.
  • Create and maintain database of statistics and information that communicate SFFILM’s impact across its program areas. Collaborate with SFFILM staff members to facilitate the collection and use of this data.
  • Create and maintain all CRM records related to foundation and government giving, including tracking of prospective relationships.
  • Serve as cross-departmental lead on development tracking systems and CRM best practices.
  • Track and manage the receipt and acknowledgment of foundation and government gifts.
  • Create and maintain an up-to-date grant calendar with application and report deadlines.
  • Develop a one-, three- and five-year strategy for foundation and government giving in collaboration with the Managing Director.

Qualifications

  • Three to five years of direct experience grant writing and foundation portfolio management with demonstrated success in closing gifts of $100,000 and above.
  • Ability to conceive, plan, and execute a grants strategy, including family foundations, institutional partners, and government funders.
  • Exceptional writing skills and ability to efficiently create funding narratives in a fast-paced environment.
  • Capable of inspiring support from a variety of constituent groups internally and externally.
  • Willingness to be hands-on in a role that is demanding and requires a high level of energy.
  • Extensive donor database experience highly desired, preferably DonorPerfect.
  • Strong sense of fundraising ethics and respect for confidentiality of donor information.
  • Superior interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
  • Strong work ethic, professional manner, and ability to represent SFFILM.
  • Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
  • Experience with non-profits highly desirable.

Strategic Partnerships Intern

Overview

Want the opportunity to make an impact at a legacy film arts nonprofit? SFFILM’s Development Department seeks a high energy, organized, and data-oriented person to join us this summer to assist with research and analysis, helping expand our portfolio of corporate and community partners. Your work will assist on identifying, researching and identifying prospective corporate partners and related-marketing opportunities with SFFILM. This is an excellent entry-level opportunity to make a meaningful contribution and help influence the strategy of the organization.

This internship requires a commitment of 2-3 days a week (approximately 12-20 hours per week) and starts in early June and ends in August. This position requires attendance at some evening events this summer.

Responsibilities

  • Research new and existing in-kind and corporate sponsors. Assist with preliminary outreach and information gathering of potential partners.
  • Create reports, visualizations for external and internal communications.
  • Proactively identify and analyze areas for improvement using a data-driven, partner-centric approach to help grow and optimize the organization.
  • Propose new business partnership opportunities for SFFILM, based on research and evidence gathering.
  • Support improvements to database organization and maintenance.
  • Contribute to planning and production of receptions and events.
  • Assist the Development Department in soliciting in-kind sponsors such as restaurants, caterers, food purveyors and beverage sponsors.
  • Track sponsor benefits and implementation.
  • Facilitate delivery and organization of post-event reports.
  • Provide general administrative support.
  • Collaborate with staff on partnerships mapping and follow up strategies.

Qualifications

  • Ideal candidates will be skilled listeners and eager problem solvers, with enthusiasm for creatively building relationships with new people and businesses, in order to grow the film community of San Francisco.
  • A self-starter with an interest in mission driven work, you want to spend your summer influencing an organization making a community impact.
  • You’re detail-oriented, comfortable using technology and curious about understanding and improving the way things work.
  • A bit analytical, you love getting insights and making decisions from data.
  • You are team oriented and have a professional demeanor.
  • Must be able to express yourself clearly, thoroughly and mindfully.
  • Ability to multitask and exhibit consistent follow-through; can work under time constraints.
  • Familiarity with Bay Area businesses and geography a plus.
  • Proficiency with Microsoft Office. Additional analytics tools a plus.

Development Intern

Overview

SFFILM’s Development Department seeks a dependable, organized, team-oriented person to join us this summer, assisting with membership, fundraising strategy and implementation. This is an excellent entry-level opportunity. This internship requires a commitment of 2-3 days a week (approximately 12-20 hours per week) and starts in early June and ends in mid-August. This position requires attendance at some evening events this summer.
Please email a single PDF of your resume and cover letter to hr@sffilm.org to apply. Specify which internship you are applying for in the Subject Line; if you are applying for multiple internships, list all in the Subject Line. Deadline to apply is extended to Wednesday September 11th.

Responsibilities

  • Interact with SFFILM’s constituents – including sponsors, donors and members.
  • Support database organization and maintenance
  • Process memberships and acknowledgement letters, assisting with benefit tracking and fulfillment.
  • Work with SFFILM’s Membership team by responding to calls and emails from members, acting as customer service representative.
  • Provide assistance to Membership team at Member Screenings and other public-facing SFFILM events. Help manage invite & RSVP lists
  • Research projects providing landscape of opportunities for SFFILM.
  • Solicit in-kind partners such as restaurants, caterers, food purveyors and beverage sponsor to support SFFILM events.
  • Manage sponsor benefits tracking and on-site activations.
  • Work closely with the Box Office to fulfill occasional ticket orders.
  • Other administrative support as needed.

Qualifications

  • Detail-oriented and resourceful, able to take instruction, and take initiative when appropriate.
  • Outgoing and friendly personality with an excellent, professional demeanor. The intern represents SFFILM when speaking with constituents.
  • Expresses one’s self clearly, thoroughly and politely.
  • Must be able to work some evenings.
  • Ability to multitask and exhibit consistent follow-through; can work under time constraints.
  • Proficiency with Microsoft Office a plus.
  • Fluency in English required