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Operations Intern

Overview

This position has been filled for the 2024 SFFILM Festival.

The SFFILM Operations Department is looking for a high-energy, dependable, organized team player to integrate into day-to-day activities leading up to and during the 2024 SFFILM Festival. This intern will work closely with the Operations Team on all aspects of festival and event production, assisting with preparation of our venues and events. The intern will leave the internship with a comprehensive overview of various elements of film festival event operations. This is an ideal opportunity for someone who would like to gain experience in event production, and who enjoys splitting time between in-office projects and on-site event execution. For the right candidate, internship projects could be structured for greater concentration in one of the below responsibility areas. This position reports to the Director of Operations.

Interns should be available for approximately 8-10 hours/week (1-2 days in-office) leading up to the San Francisco International Film Festival, and will be expected to have at least 3 days of open availability where one could work a 6-8 hour shift during the SFFILM Festival dates (April 24 – 28). There are some potential evening and weekend events leading up to the Festival, and significant evening and weekend hours during the Festival.

The ideal start date is in February 2024, with an end date in early May 2024. Application review begins January 19 but will be rolling after that.

Opportunities and Outcomes

Operations interns have the opportunity to learn about and develop real-world experience in all aspects of Operations team work. Interns will have the opportunity for growth and mentorship in the below areas, and will leave the internship with work samples and on-the-ground event experience and training.

Examples of projects include:

Production – learn valuable Production Assistant skills such as organizing inventory and setting up a basic press line, working closely with the rest of the production team
Volunteer Management – develop materials and outreach strategies to recruit and deploy new volunteers, including contributing to volunteer schedules, training materials and onsite management at events
Theater Operations – learn about and support all aspects of exhibition event production, including pre-event logistic prep and onsite execution during festival; learn from venue managers during the festival and support the front of house operations onsite
Hospitality Lounge and Special Events – with support and guidance from your supervisor, research food and beverage partners and donations and work to carry partners through from initial outreach to fulfillment; support venue design and set up, and support onsite execution
Customer Service and Administration – with the support of your supervisor, create resources for customer service management, including support of badge printing and customer response both in person and online

Qualifications

Flexible, energetic, detail-oriented team player
Good organizational skills
Ability to lift up to 50 lbs, and interest in the manual/physical labor inherent in setting up and breaking down venues and events
Ability to multitask, exhibit consistent follow-through and work under time constraints.
Comfortable interacting with many different types of people (customers, patrons, filmmakers, sponsors, and event staff).
Knowledge of and experience with Google Suite and Microsoft Office
Some familiarity with basic AV set-ups is a plus.
Driver’s license and clean driving record is a plus.
Minimum commitment of 8 hours per week (generally two days a week)
Expected commitment of approximately 30 hours during the 10-day festival.
Some evening/weekend availability required.

Benefits

SFFILM is an internationally recognized nonprofit 501(c)3 organization
Holistic introduction to the many facets of event production, and on-the-ground experience applicable to the film festival or general event industry
Excellent opportunity to learn about the inner workings of a world class film organization and create personal connections
Complimentary 1-year SFFILM membership
Interns are able, and encouraged, to attend SFFILM preview screenings and events
Class credit (if applicable)
Resume and network builder
Unpaid, but great film perks!

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Education Intern

Overview

This position has been filled for the 2024 SFFILM Festival.

SFFILM’s Education department is seeking a motivated intern with an interest in education and film / media to support K-12 programming to join us this spring to develop skills and assist with outreach and event production. Our Education team serves more than 15,000 students and teachers every year, from kindergarten through college, to develop media literacy, cultural awareness, global understanding and a lifelong appreciation of cinema. SFFILM Education aims to cultivate students’ imaginations, prepare them for filmmaking careers, and empower them to succeed in a media-saturated world.

The Education Intern reports to the Education Manager and will provide assistance in the SFFILM offices and onsite at schools and theaters for our Schools at the Festivals program and provide additional support to the Education Department as needed. The key undertaking will be preparing for and executing the 2024 SFFILM Festival (April 24 – 28). This is an excellent opportunity to learn about film / media education. The internship is based in-person in the Bay Area and is unpaid.

This internship requires a commitment of 2-3 days per week (approximately 12-20 hours per week). This position may occasionally involve attendance at events outside of normal business hours. The ideal start date is in February 2024, with an end date in early May 2024. Application review begins January 19 but will be rolling after that.

Opportunities and Outcomes

Provide event support for Schools at the Festival screenings and school visits (may include venue set-up, ushering, greeting students and teachers, assisting with Q&As, and volunteer coordination).
Develop outreach skills and gain knowledge of SFUSD, other Bay Area schools, and national afterschool programs serving K-12.
Support with the expansion of offered resources through activities and study guides for K-12 students who attend in person or virtual screenings or events through Common Core Standards.
Document Schools at the Festival and Education events through video and photo.
Provide support through blog post and/or social media to highlight Education program.

Qualifications

Passion for film/ media education, film festivals, and film organizations.
Interest in working with students ages K-12.
Good research skills.
Reliable transportation and ability to travel to the SFFILM office, Bay Area schools, and theaters.
Availability for morning/afternoon weekday screenings, as well as scheduled weekday hours in the SFFILM office.
Excellent communication skills, both orally and in writing.
Professional demeanor combined with an ability to have fun with kids.
Must be able to express yourself clearly, thoroughly and mindfully.
Excellent organizational and time management skills.
Ability to juggle multiple tasks in a fast-paced working environment.
Excellent computer skills. Proficiency with Google Suite.
Must be able to pass a LiveScan and provide results from a TB test.
Experience teaching in classrooms or non-traditional learning environments a plus.
Knowledge of SFUSD and the broader Bay Area education community a plus.

Benefits

SFFILM is an internationally recognized nonprofit 501(c)3 organization.
Great introduction and experience in film / media education and film festival in addition to exposure to aspects of outreach and event management.
Excellent opportunity to learn about the inner workings of a world class film organization and create personal connections.
Complimentary 1-year SFFILM membership.
Interns are able, and encouraged, to attend SFFILM preview screenings and events.
Class credit (if applicable).
Resume and network builder.
Unpaid, but great film perks!

Artist Development Intern

Overview

This position has been filled for the 2024 SFFILM Festival.

SFFILM’s Artist Development department seeks an organized, data-oriented, and creative person to join us this Spring to assist with all department programs and filmmaker services work. This is a unique opportunity to combine an interest in the world of local independent filmmakers with foundational exposure to the rhythms of a legacy Bay Area arts non-profit. As a bonus, you will participate in the planning for Artist Development related activities at the 2024 SFFILM Festival in April, including filmmaker conversations, screenings, and other connecting events.

As an intern, you will support SFFILM FilmHouse programs and our Filmmaker Residency; learn about some of our Filmmaker grant review processes; and contribute to programmatic and event planning and work related to SFFILM Artist Development events. You will also learn about the role of organizations like SFFILM in fostering, connecting, and amplifying the work of local artists. This is an excellent entry-level opportunity for someone interested in arts nonprofts, filmmaker development, events, foundations, and cultivation.

This internship is unpaid and requires a commitment of 2-3 days per week (approximately 12-20 hours per week). This position may occasionally involve attendance at events outside of normal business hours. The ideal start date is in February 2024, with an end date in early May 2024. Application review begins January 22 but will be rolling after that.

Opportunities and Outcomes

Working with your supervisor and department advisors, you will develop a project aimed at improving the Artist Development process and pipeline (or other determined area of focus), resulting in a complete and shareable work sample.
Through participation in the planning and execution of Artist Development events, talks, and outreach related to the SFFILM Festival, you will develop skills in event design and execution.
Gain exposure to communication and project management practices through SFFILM’s existing Filmmaker Residents and applicants for various programs and grants.
Contribute to the development of the FilmHouse space as a welcoming and functional gathering and collaborative environment.
Support the execution of FilmHouse programs and activations.
Support departmental data collection and asset collection.
Assist the department coordinator in note-taking at department meetings.

Qualifications

Ideal candidates will be skilled listeners and eager problem solvers, with enthusiasm for working both with filmmakers and with connectors in the nonprofit and foundation realm.
A self-starter with an interest in mission driven work, you want to spend your Spring influencing an organization and working with creative professionals.
Detail-oriented, comfortable using technology, and curious about understanding and improving the way things work.
Interested in understanding more about the lifecycle of independent filmmaking
Team oriented with a professional demeanor.
Must be able to express yourself clearly, thoroughly and mindfully.
Ability to multitask and exhibit consistent follow-through; can work under time constraints.
Familiarity with Bay Area community organizations, businesses and geography a plus.
Proficiency with Google Suite. Additional CRM and analytics tools a plus.

Benefits

SFFILM is an internationally recognized nonprofit 501(c)3 organization.
Excellent opportunity to learn about the inner workings of a world class film organization and create personal connections.
Unique exposure to the development stages and strategies of independent filmmaking
Complimentary 1-year SFFILM membership.
Interns are able, and encouraged, to attend SFFILM preview screenings and events.
Class credit (if applicable).
Resume and network builder.
Unpaid, but great film perks!

Development Intern, Partnerships and Outreach

Overview

This position has been filled for the 2024 SFFILM Festival.

Want the opportunity to make a meaningful impact and connections at a legacy film arts nonprofit? SFFILM’s Development Department seeks a high energy, organized, and data-oriented person to join us this spring to assist with research, analysis, and communication targeted at expanding our portfolio of community and corporate partners leading up to the 2024 SFFILM Festival (April 24 – 28). Your work will support the solicitation of prospective partners and marketing opportunities with SFFILM. This is an excellent opportunity to learn about community and corporate outreach while making an important contribution and helping to influence the strategy of the organization. This internship is based in person in the Bay Area and is unpaid.

This internship requires a commitment of 2-3 days per week (approximately 10-20 hours per week). This position may occasionally involve attendance at events outside of normal business hours. The ideal start date is in February 2024, with an end date in May 2024. Application review begins January 19 but will be rolling after that.

Opportunities and Outcomes

With the guidance of your supervisor and the support of the Development department, develop and execute a project that results in an example work product and directly supports SFFILM’s outreach goals.
Develop skills in managing communication, tracking, and asset collection by supporting SFFILM’s existing database of community partner organizations to help cross-promote upcoming SFFILM programs and events.
Exercise and refine research skills through the identification of new community, corporate, and other strategic SFFILM partners to target for outreach.
Expand communication skills by supporting preliminary outreach to new and existing community partners.
Participate in the administrative process of tracking partner benefits and implementation.
Experience and assist onsite with sponsor activations during SFFILM Festival events.

Qualifications

Ideal candidates will be skilled listeners and eager problem solvers, with enthusiasm for creatively building relationships with new people and businesses, in order to grow the film community of San Francisco and the surrounding areas.
Self-starter with an interest in mission driven work, and a desire to spend your semester influencing an organization making a community impact.
Detail-oriented, comfortable using technology and curious about understanding and improving the way things work.
A bit analytical, you love getting insights and making decisions from data.
Team oriented with a professional demeanor.
Must be able to express yourself clearly, thoroughly and mindfully.
Ability to multitask and exhibit consistent follow-through; can work under time constraints.
Familiarity with Bay Area community organizations, businesses and geography a plus.
Proficiency with Google Suite. Additional CRM and analytics tools a plus.

Benefits

SFFILM is an internationally recognized nonprofit 501(c)3 organization.
Great introduction and experience in development research, cultivation and relationship management in addition to exposure to aspects of program management and marketing.
Excellent opportunity to learn about the inner workings of a world class film organization and create personal connections.
Complimentary 1-year SFFILM membership.
Interns are able, and encouraged, to attend SFFILM preview screenings and events.
Class credit (if applicable).
Resume and network builder.
Unpaid, but great film perks!

Guest Office Assistant

OVERVIEW:

The SFFILM Programming team is seeking an organized, enthusiastic, and welcoming candidate to support the activities of the SFFILM Guest Office for the 2023 SFFILM Festival.

The Guest Office Assistant supports all activities of the Guest Office Department, including communications and hospitality for all the guests attending the Festival (filmmakers, speakers, industry, and jury). This position would work closely with the Guest Office Manager, Coordinator and all Programmers, and would provide public facing and behind the scenes support. This position is ideal for someone with excellent communication skills and attention to detail seeking to enhance their experience in guest/artist relations. Film festival experience strongly preferred.

This is a full-time temporary role from 3/27 to 5/3, paid at an hourly rate of $20 per hour. This role has the expectation of some overtime pre-festival, with a high volume of overtime expected during the SFFILM Festival (April 13-April 23).
Covid-19 Safety: Seasonal staff at the 2023 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination and booster for employment.

PRINCIPAL DUTIES:

Acts as a liaison between Guest Office, Programming, Operations, Transportation, Development, Theater and other staff.
Provide administrative support to both the Guest Office and Programming Department as assigned, including but not limited to: liaising with multiple hotels, assigning and supervising accommodations to guests, maintaining master hotel grid, purchasing flights and overseeing airfare reimbursements.
Support the Guest Office Manager with the overall project management platform, scheduling, distribution of tasks and general communications.
Coordinate creation and disseminating welcome packs for all Festival Guests.
Work with the Guest Office Manager to ensure SFFILM Guests website is up to date and accurate.
Staff the guest services desk in the Hospitality Suite when needed during the Festival to welcome and facilitate all guests.
With guidance from Programming, select and hire all interpreters needed for the festival’s international guests.
Support the Programming Team with AMPAS hospitality.
Works with the Special Events Team to manage guest invitations to receptions, dinners, and other guest hospitality.
Work with the Guest Office Manager to coordinate excursions during the festival for filmmakers.
Provide administrative support for Festival Industry Days including scheduling, welcome packet assembly, and ad hoc administration. Industry Days is a two day in-person event providing networking and panel discussions.
Provide Administrative support for all Festival Coffee Talks.
Work with the Transportation department to ensure smooth overall communication between Guest Office and Transportation for guests.
Assist with the Guest Office wrap report.

EXPERIENCE/SKILLS REQUIRED:

Strong organizational, communication skills and time management skills.
Ability to work in a fast paced environment while juggling multiple projects.
Creative problem-solving skills.
Ability to be welcoming and comfortable interacting with people with vastly different backgrounds and roles.
Previous Guest/Artist Relations or Film Industry experience and/or Film Festival experience is strongly preferred but not required.
Experience with FileMaker Pro, Zoom webinars, G Suite, Google Forms, Microsoft Word and Excel is preferred.
Ability to quickly learn and implement new software and systems.
Experience hiring and managing volunteers is a plus.
Knowledge of Basecamp and foreign languages is a plus.

SUPERVISION:

Reports to the Guest Office Manager.