SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Uncategorized > Transportation Manager

Transportation Manager

Overview

The Transportation Manager manages all parking, vehicles and drivers used in the movement of Festival guests, and, as resources allow, staff, and equipment. The Transportation Manager manages one full-time Assistant Manager and a full-time Festival Transportation Associate, and up to two dozen contract and volunteer drivers. This role is responsible for the training of all drivers and the coordination of all ground transportation for guests and artists during the SFFILM Festival.

This is a full-time temporary role from February 14 – May 13, paid at a rate of $23 per hour. This role has the expectation of some overtime pre-festival, with a high volume of overtime expected during the SFFILM Festival (April 21-May 1).

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

  • Work closely with the Programming department’s Guest Office to determine all festival vehicle and driver needs 
  • Obtain and coordinate festival rental vehicles
  • Hire, train, and manage all SFFILM Transportation staff and volunteer drivers, including creation of master schedule 
  • Coordinate and track all festival guests’ ground transportation needs, including airport, off-site events, screenings, interviews and VIP special needs, and last minute changes and requests
  • Secure parking lot/parking spaces for fleet and staff during the festival, acting as main point of contact for parking vendor as needed
  • Work with the Festival Operations Manager and Production Manager on parking needs for vehicles and staff at each venue
  • Work with Finance team on festival driver payroll 
  • Staff the Transportation office to greet and manage drivers, and to dispatch cars during festival
  • Update and maintain ground transportation database
  • Work with the Director of Operations and Festival Operations Manager to prioritize use of transportation resources across multiple SFFILM departments
  • Work with the Festival Operations Manager and Production Manager to secure, reserve and assign all necessary parking spaces and meters
  • Work with the Health and Safety Coordinator to create a safe environment for passengers and drivers in each vehicle – ensuring the proper protective equipment is available and a plan is in place for vaccination requirements and testing as needed
  • Coordinate with the Theater Operations team to conduct site visits at each venue
  • Create and update parking and transportation maps and signage for staff and guests to use as a reference.
  • Maintain and oversee the festival fleet of rented and sponsored vehicles
  • Work with Development team to maintain any Transportation related partnerships
  • Manage rideshare codes, distributing and tracking as necessary
  • Communicate transportation protocol to all SFFILM staff and volunteers
  • Manage the return of all rented vehicles, and the payment of all vehicle, parking, and transportation associated vendors post-Festival
  • Create a written wrap-report and summary of all necessary timeline and budget info

Qualifications

  • Strong organizational, communication, and time management skills
  • Highly resourceful and experienced working with limited, predetermined budgetary goals
  • Experience hiring, managing and training staff
  • Experience with project management, delegating tasks and divvying up responsibilities
  • Experience navigating events in a Covid landscape, flexibly pivoting planning and protocols according to evolving circumstances
  • Excellent customer service skills
  • Extremely comfortable with Microsoft Excel 
  • Ability to quickly learn and implement new software and systems
  • Superior ability to prioritize and remain calm under pressure
  • A valid license and clean driving record is required for this position; offer will be contingent upon approval from SFFILM insurance
  • Knowledge of the Bay Area and comfort in driving in the Bay Area a plus, though not required
  • Experience with Filemaker a plus

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

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