Communications

We are no longer accepting applicants for this position.

Summary

The Communications team at SFFILM is seeking a detail-oriented Press Office Manager for the 2025 San Francisco International Film Festival. The Press Office Manager is responsible for coordination and administrative support of all activities of the Press Office leading up to and during the SFFILM Festival, primarily focused on supporting the earned media strategy and accredited media logistics. This role will serve as a connection between the systems and content from the Communications and Programming teams, Guest Office, and our Publicity team. This position reports to SFFILM’s Director of External Relations.

This role will be expected to work from our SOMA office two to three days per week depending on department needs. Some night and weekend availability is required, especially during the SFFILM Festival (April 17–27). Onsite availability at Bay Area venues is expected April 17–27.

This is a seasonal position with a start date of February 11, 2025 and an end date of May 9, 2025. This position is full-time, 40 hours per week and is paid hourly at the rate of $25 per hour and is eligible for overtime.

Application review begins January 9 but will be rolling after that.

Responsibilities:

• Manage local media accreditation process (100~ applications), including outlet review/investigation, communication of approval/denial, and credential production.
• Manage email communication with film teams, studios, and distributors around press access for screeners and other press materials.
• In collaboration with the Digital Content Manager, collect, organize, and process press materials for all SFFILM exhibition programs, including screeners, images, press kits, and clips.
• Lead setup of press download site on SFFILM.org and Dropbox, including upload of 200+ individual assets for rolling program announcements.
• Collaborate with PR team on materials processing and coverage tracking.
• Manage screener checkout system for press per Programming team’s instructions.
• Facilitate setup of interview space.
• Copyedit and route press release drafts for SFFILM programs as needed.
• Work screenings, events, red carpets, and receptions as needed.
• In collaboration with the Publicity, Programming, and Guest Office teams, support coordination, communication, and execution of talent movements between arrival, press, receptions/dinners, onstage, and departure for Festival events.
• Support integration of any talent prep needs into pre-event communications with SFFILM Guest Office, PR team, and Event Producer.

Qualifications:

• Extreme attention to detail, time management, and follow-through.
• Excellent writing and copy editing skills.
• Ability to wrangle and organize thousands of individual assets (images, press kits, bios, video files, screening links) in a coherent and accessible manner.
• Experience working with journalists and film teams, studios and distributors.
• Comfort and experience working with studio and publicity teams in support of high-level talent.
• Experience collaborating with event support staff and volunteers.
• Superior and discreet communication skills, both email and phone.
• Ability to work effectively as part of a team.
• Proven ability to multitask and prioritize effectively.
• Experience with Filemaker preferred.
• Passion for film.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

DATES:
February 11–May 9, 2025

We are no longer accepting applications for this role.

SFFILM Request for Proposal and Quotes: 2024/2025 Graphic Design Services Scope of Work

SFFILM is seeking a Graphic Designer independent consultant or firm to develop and design the creation of visual assets for SFFILM’s primary event campaigns in late 2024 and early 2025, including Doc Stories, and the San Francisco International Festival.

The contract will be project-based and determined by consultant availability, but could involve working closely with SFFILM’s Marketing & Communications Project Manager to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

We are seeking emerging and established designer and designer teams eager to demonstrate strong creative and technical skills in a fast-paced environment with broad Bay Area project visibility and impact.

About SFFILM

SFFILM is a nonprofit organization whose mission ensures independent voices in film are welcomed, heard, and given the resources to thrive. SFFILM connects and inspires audiences, students and teachers, and filmmakers through our film exhibition, youth education, and artist development programs.

What We Do

• Film Exhibition — Public film programs year-round including the SFFILM Festival—the longest running film festival in the Americas, Doc Stories documentary series, star-studded special events, and family programming.
• Youth Education — Special screenings, workshops, camps, and learning opportunities for more than 13,000 Bay Area students and educators all designed by SFFILM Education to cultivate media literacy, global citizenship, and a lifelong love of movies.
• Artist Development — SFFILM Makers is the home of independent filmmaking in the Bay Area with direct artist grants, residencies, and tailored support for a next generation of films and filmmakers.

Possible Projects

Create and design all print and digital assets for SFFILM’s main events as assigned, project-mapped and budgeted. This might include: Doc Stories, Awards Night, and the 68th San Francisco International Film Festival.

• Create key art, style guides, and designs by project or campaign
• Present mockups and presentations for feedback from the Communications team and other internal stakeholders
• Produce a variety of digital, print, and advertising and promotional assets
• Implement consistent brand identity across a diverse array of materials.
• Manage multiple projects from concept to completion, adhering to strict deadlines.
• Collaborate with SFFILM’s seasonal in-house Graphic Designer.

Qualifications and Proposal Materials

Please show and tell us how your professional experience meets the following:

• Experience with branding, composition, and typography
• Ability to both integrate and elevate brand and client personality into design
• Experience meeting deadlines and working under compressed timelines.
• Fluency responding to, balancing, and integrating client feedback
• Able to produce a thorough and actionable style guide.
• Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
• Superior file management skills (tracking and archiving)
• Clear, direct, and professional communication style
• Nimble and detail oriented, experience working with grid systems
• Experience working with non-profit organizations a must
• Experience designing for an arts organization a plus

Cost & Fees

Detail hourly or rate charges for all graphic design services, including any administrative fees. These fees can be hourly, project based, or a combination, but should be scaled to non-profit realities.

Before beginning each project, SFFILM will request a quote and work with the graphic design consultant to come to a consensus on budget and schedule. All work will be property of SFFILM and raw graphic design files must be submitted at a project’s completion.

Submitting a proposal:

SFFILM is eager to begin work as early as August on upcoming projects and based upon consultant availability, but will work with the right candidates on alternative timelines.

Please submit:

• Letter of interest focusing on most recent and relevant work
• Qualifications
• Samples of work in a compressed PDF format with clickable links as needed
• Cost & Fee considerations

Materials should be uploaded to this dropbox link. Proposal review will begin Jul 9, 2024, but will be rolling ongoing as long as this post is on the SFFILM.org website. For any questions please contact hr@sffilm.org.

 
This role has been filled.
 

Overview

SFFILM is seeking an Institutional Graphic Designer to support a branding refresh and update of institutional assets and campaigns which feature SFFILM’s established—and emerging—visual identity. The Graphic Designer will work to ensure projects and deliverables align with SFFILM’s institutional branding and business goals by helping to implement a consistent design system across a diverse array of materials. Under the supervision of the Marketing & Communications Project Manager, the Institutional Graphic Designer works closely with SFFILM’s Design consultants and Marketing & Communications Team to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

This position is ideal for an early (and rising!) career designer seeking to utilize strong technical and branding skills in a high visibility creative field with meaningful cultural impact, a fast pace, and national and international reach.

This is a temporary, seasonal, part-time, non-exempt role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $25-$30 per hour depending on experience. Preferred start date is July 22, and the agreement would run through December 14, 2024. Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

Responsibilities

• Under the direction of the Marketing & Communications Project Manager, audit current style guides and brandin
• Based on audit and goals set by the Communications team, produce updated Brand Style Guide
• Update and produce key branded assets for institutional collateral and campaigns including the master lockup for 2024 Doc Stories
• Design print and digital assets and collateral for SFFILM’s institutional, year round branding (pitch decks, brochures, flyers, etc.) as well as support on some event driven assets as assigned
• Produce static and motion graphics (based on skill) for social media and email campaigns
• Create print and digital signage and media, from directional posters used in theater venues to onscreen slideshows projected before screenings
• Create and present mockups and presentations for feedback from the Communications team, internal stakeholders, and some external partners
• Manage multiple projects from concept to completion, adhering to strict deadlines

Qualifications

• Two years of relevant professional experience, working towards a career in graphic design strongly preferred
• A solid understanding of branding, composition, and typography
• Able to produce a thorough and actionable full style guide
• Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
• Able to take initiative, receive and implement feedback
• Enthusiastic and passionate with an eye for detail
• Superior file management skills (tracking and archiving)
• Clear, direct, and professional communication style
• Able to create work within and adhere to a style guide
• Nimble and detail oriented, experience working with grid systems
• Organized and deadline-driven team-player capable of picking up and applying new skills in a fast-paced environment

This is a temporary, seasonal, part-time role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $30 per hour, non-exempt. Preferred start date is July 22, and the agreement would run through December 14, 2024.
Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

DEIA:
SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.