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Programming Department Intern Opportunity

We are no longer accepting applications for this role.

Summary

SFFILM’s Programming department is seeking a motivated intern with an interest in curation and film / media to support our fall programs and ongoing screening for the 2025 SFFILM Festival. Founded in 1957, the San Francisco International Film Festival (SFIFF) is the longest-running film festival in the Americas. The Festival is deeply rooted in the culture and process of film appreciation—film as an art form and as a meaningful agent for social change—and is an important showcase for the most searching and innovative films from around the globe.

The Programming Intern reports to the Associate Director of Programming and will provide assistance in the SFFILM offices and onsite at exhibition programs as needed. The Intern will have the opportunity to support SFFILM’s Fall exhibition, including Doc Stories (October 17-20) and Awards Night (December 9). The key undertaking will be screening and evaluating films for the 2025 SFFILM Festival, which takes place in the Spring (April 17-27, 2025). The internship is based in-person in the Bay Area and is unpaid.
The opportunity is based in the Bay Area, requires 8-16 hours per week (1-2 days in-office – availability to work out of the SFFILM SOMA offices Tuesdays and/or Thursdays is essential), and runs from September through December 13, 2024

Application Review will begin September 4th

Opportunities and Outcomes:

Provide event support for SFFILM exhibition programs in Fall 2024.
Research upcoming films in post-production phase.
Screen (review) shorts and features that come through our Call for Entries for the 2025 SFFILM Festival.

Qualifications:

Passion for film/ media education, film festivals, and film organizations.
Interest in the art and craft of cinema.
Good research skills.
Reliable transportation and ability to travel to the SFFILM office and exhibition venues.
Availability for scheduled weekday hours in the SFFILM office and some evenings for events.
Excellent communication skills, both orally and in writing.
Must be able to express yourself clearly, thoroughly and mindfully.
Excellent organizational and time management skills.
Ability to juggle multiple tasks in a fast-paced working environment.
Excellent computer skills. Proficiency with Filemaker Pro would be a plus.

Benefits:

SFFILM is an internationally recognized nonprofit 501(c)3 organization.
Great introduction and experience in film / media education and film festival in addition to exposure to aspects of outreach and event management.
Excellent opportunity to learn about the inner workings of a world class film organization and create personal connections.
Complimentary 1-year SFFILM membership.
Interns are able, and encouraged, to attend SFFILM preview screenings and events.
Class credit (if applicable).
Resume and network builder.

Development Department Intern Opportunity

We are no longer accepting applications for this position.

Development Systems and Capacity Building

Summary

SFFILM’s Development Department is seeking a motivated intern with a passion for nonprofit capacity building and film/media. This internship offers the chance to play a vital role in strengthening our fundraising systems, leading to greater long-term sustainability for the organization.

As a Development Intern, you’ll report directly to the Development Director, assisting in the creation of essential documents like operating plans, individual prospect strategies, and research materials that will expand the department’s capacity in 2024 and beyond. You’ll have the opportunity to contribute to reports and analyses of current operations, support the creation of templates for fundraising efforts, and prepare for the 2024 Doc Stories Festival, October 17-21, and SFFILM’s largest annual fundraiser, Awards Night, on December 9th.

This internship provides valuable exposure to nonprofit management, operational planning, and the film/media industry. The opportunity is based in the Bay Area, requires 8-10 hours per week (availability to work out of the SFFILM SOMA offices Tuesdays and/or Thursdays is essential), and runs from September through December 13, 2024 2024, with potential extension.
Application Review will begin September 4th

Opportunities and Outcomes:

Volunteer Support & Management: Assist in organizing and managing fundraising volunteers, contributing to assignments, training materials, and tracking prospect interactions.
Development Operations and Planning: Gain hands-on experience in all aspects of annual and long-term fundraising, including campaign reports, targeted prospect lists, and Film Festival fundraising proposals.
Cultivation and Stewardship: Help design and create a donor-centric funding model, supporting the identification, cultivation, and stewardship of individual donors with template documents that make them feel valued by SFFILM.

Qualifications:

Energetic, detail-oriented team player with strong organizational and writing skills.
Ability to multitask, follow through on tasks, and work under deadlines.
Comfort interacting with a diverse range of people, including patrons, filmmakers, sponsors, and event staff.
Familiarity with Google Suite and Microsoft Office.
Interest in public policy, nonprofit management, or related fields.
Commitment of 8 hours per week (generally two days a week).

Benefits:

Gain a comprehensive understanding of event production and nonprofit management.
Build a resume and network within the film industry.
Enjoy a complimentary 1-year SFFILM membership, with access to screenings and events.
Receive class credit (if applicable) and valuable work samples.
Unpaid, but with excellent film perks!

Join SFFILM this Fall and make a meaningful impact while gaining invaluable experience in the world of film and nonprofit development.

Seasonal Special Events Manager

We are no longer accepting applications for this role.

Overview

Reporting to the Director of Operations, the Special Events Manager leads the production, project management, and execution of all parties and receptions during SFFILM’s fall season, with a focus on Doc Stories, including the execution of a daily hospitality lounge. They will also play a key supportive role in the production of our Awards Night fundraising gala. This role will work closely with the Programming and Development departments on the goals and execution of events such as the Doc Stories 10th Anniversary Party, Doc Stories Brunch, and other parties and receptions during the fall season, and will also work closely with the Development and Communications teams on sponsorship procurement, fulfillment, and the invitation process. They will oversee any Events volunteers and staff.

This position is expected to provide on-site support for any SFFILM events during the fall, including Doc Stories (October 17 – 20) and Awards Night (December 9), in venues across the San Francisco Bay Area, and to work in accordance with in-office requirements as determined by organization-wide and department policies.

Application review begins August 12, 2024 and earliest possible start date is September 9 2024. This position is full-time, hourly, nonexempt, with an intended pay rate of $23-$24 per hour.

SFFILM currently supports a hybrid-remote schedule, with an average of 3 days in the San Francisco offices, as well as time onsite throughout the Bay Area supporting SFFILM events.

Principal Duties

Responsible for lead producing and project managing all SFFILM fall season parties and receptions, bringing events from conception to execution within budget
Responsible for the execution of the Doc Stories Lounge, including leading relationships with venue and vendors
Support the execution of private meals, including researching and confirming restaurants and menu planning
Project manage cross-departmental workflows on all event related tasks, including facilitating conversations with other relevant decision makers on event look and feel, and reconciling priorities for different constituent groups
Provide timely and clear information to SFFILM staff on event status during the process, and share out runs of show for all events
Brainstorm and manage booking venues, entertainment, catering, bar service, and activities, including surrounding logistics i.e. securing permits, executing contracts, and issuing COIs when needed
Manager Special Events budget, and track and submit all payments and expenses
Work with the Development and Communications Departments to support the invitation process for events, including contributing to copy, oversight of capacity, and pulling RSVP lists
Manage venue and vendor relationships, including all rentals
Act as a key player for producing SFFILM Awards Night, including supporting any project management, supervising staff, actively working with the production crew, and other duties as needed
Support planning for the SFFILM Festival, including research and outreach for event venues, and working with the Office and Production Manager on organizing inventory and other production projects
Work closely with the Development team on execution of sponsor obligations and in-kind partnerships
Support Office and Production Manager and Makers team with events at FilmHouse, including project managing of certain Filmhouse events, schedule dependent
Work closely with the Tech and Media Manager on all technical aspects of event production
Work with the Director of Operations and Production Manager on planning and executing load-ins and load-outs for all Events
Create safe events that are aligned with COVID-19 safety protocols
Work closely with Director of Operations to prioritize accessibility at all events, and make sure accessibility information is properly communicated across departments and to all necessary public touchpoints
Support other Operations team members and projects as needed
Create a written wrap-report and summary of all necessary timeline info

Experience/Skills Required

2+ years experience managing events of varying size, budget, and scope
Experience producing live events and familiarity with the pressures and challenges of meeting the needs of high-touch constituents
Experience liaising with high-touch constituents and balancing competing, and often urgent, needs
Experience working in a non-profit professional environment
Experience managing event and production staff and working with venue management
Experience with food and beverage logistics and permitting
Experience creating accessible events for a variety of accommodations is a plus
Experience with film festivals is a plus
Possess great energy and efficiency and a cooperative spirit
Be friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
Must be proactive, communicative, and able to work with minimal supervision and a limited budget
Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests
Comfortable with the heavy lifting and labor inherent in loading in and out festival sites
Comfort in Google Drive, FileMaker, Eventbrite and Basecamp a plus
Familiarity with Bay Area event venues, artists, and performers a plus

Supervision

This position reports to the Director of Operations

2024/2025 Graphic Design Services Scope of Work

We are no longer accepting applications for this role.

SFFILM Request for Proposal and Quotes: 2024/2025 Graphic Design Services Scope of Work

SFFILM is seeking a Graphic Designer independent consultant or firm to develop and design the creation of visual assets for SFFILM’s primary event campaigns in late 2024 and early 2025, including Doc Stories, and the San Francisco International Festival.

The contract will be project-based and determined by consultant availability, but could involve working closely with SFFILM’s Marketing & Communications Project Manager to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

We are seeking emerging and established designer and designer teams eager to demonstrate strong creative and technical skills in a fast-paced environment with broad Bay Area project visibility and impact.

About SFFILM

SFFILM is a nonprofit organization whose mission ensures independent voices in film are welcomed, heard, and given the resources to thrive. SFFILM connects and inspires audiences, students and teachers, and filmmakers through our film exhibition, youth education, and artist development programs.

What We Do

Film Exhibition — Public film programs year-round including the SFFILM Festival—the longest running film festival in the Americas, Doc Stories documentary series, star-studded special events, and family programming.
Youth Education — Special screenings, workshops, camps, and learning opportunities for more than 13,000 Bay Area students and educators all designed by SFFILM Education to cultivate media literacy, global citizenship, and a lifelong love of movies.
Artist Development — SFFILM Makers is the home of independent filmmaking in the Bay Area with direct artist grants, residencies, and tailored support for a next generation of films and filmmakers.

Possible Projects

Create and design all print and digital assets for SFFILM’s main events as assigned, project-mapped and budgeted. This might include: Doc Stories, Awards Night, and the 68th San Francisco International Film Festival.

Create key art, style guides, and designs by project or campaign
Present mockups and presentations for feedback from the Communications team and other internal stakeholders
Produce a variety of digital, print, and advertising and promotional assets
Implement consistent brand identity across a diverse array of materials.
Manage multiple projects from concept to completion, adhering to strict deadlines.
Collaborate with SFFILM’s seasonal in-house Graphic Designer.

Qualifications and Proposal Materials

Please show and tell us how your professional experience meets the following:

Experience with branding, composition, and typography
Ability to both integrate and elevate brand and client personality into design
Experience meeting deadlines and working under compressed timelines.
Fluency responding to, balancing, and integrating client feedback
Able to produce a thorough and actionable style guide.
Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
Superior file management skills (tracking and archiving)
Clear, direct, and professional communication style
Nimble and detail oriented, experience working with grid systems
Experience working with non-profit organizations a must
Experience designing for an arts organization a plus

Cost & Fees

Detail hourly or rate charges for all graphic design services, including any administrative fees. These fees can be hourly, project based, or a combination, but should be scaled to non-profit realities.

Before beginning each project, SFFILM will request a quote and work with the graphic design consultant to come to a consensus on budget and schedule. All work will be property of SFFILM and raw graphic design files must be submitted at a project’s completion.

Submitting a proposal:

SFFILM is eager to begin work as early as August on upcoming projects and based upon consultant availability, but will work with the right candidates on alternative timelines.

Please submit:

Letter of interest focusing on most recent and relevant work
Qualifications
Samples of work in a compressed PDF format with clickable links as needed
Cost & Fee considerations

Materials should be uploaded to this dropbox link. Proposal review will begin Jul 9, 2024, but will be rolling ongoing as long as this post is on the SFFILM.org website. For any questions please contact hr@sffilm.org.

Institutional Graphic Designer

This role has been filled.

Overview

SFFILM is seeking an Institutional Graphic Designer to support a branding refresh and update of institutional assets and campaigns which feature SFFILM’s established—and emerging—visual identity. The Graphic Designer will work to ensure projects and deliverables align with SFFILM’s institutional branding and business goals by helping to implement a consistent design system across a diverse array of materials. Under the supervision of the Marketing & Communications Project Manager, the Institutional Graphic Designer works closely with SFFILM’s Design consultants and Marketing & Communications Team to produce a wide array of media that advances the mission and brand of SFFILM through creative, strategic, and top-notch design.

This position is ideal for an early (and rising!) career designer seeking to utilize strong technical and branding skills in a high visibility creative field with meaningful cultural impact, a fast pace, and national and international reach.

This is a temporary, seasonal, part-time, non-exempt role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $25-$30 per hour depending on experience. Preferred start date is July 22, and the agreement would run through December 14, 2024. Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

Responsibilities

Under the direction of the Marketing & Communications Project Manager, audit current style guides and brandin
Based on audit and goals set by the Communications team, produce updated Brand Style Guide
Update and produce key branded assets for institutional collateral and campaigns including the master lockup for 2024 Doc Stories
Design print and digital assets and collateral for SFFILM’s institutional, year round branding (pitch decks, brochures, flyers, etc.) as well as support on some event driven assets as assigned
Produce static and motion graphics (based on skill) for social media and email campaigns
Create print and digital signage and media, from directional posters used in theater venues to onscreen slideshows projected before screenings
Create and present mockups and presentations for feedback from the Communications team, internal stakeholders, and some external partners
Manage multiple projects from concept to completion, adhering to strict deadlines

Qualifications

Two years of relevant professional experience, working towards a career in graphic design strongly preferred
A solid understanding of branding, composition, and typography
Able to produce a thorough and actionable full style guide
Fluency in InDesign, Photoshop, and Illustrator. Proficiency in After Effects is a plus
Able to take initiative, receive and implement feedback
Enthusiastic and passionate with an eye for detail
Superior file management skills (tracking and archiving)
Clear, direct, and professional communication style
Able to create work within and adhere to a style guide
Nimble and detail oriented, experience working with grid systems
Organized and deadline-driven team-player capable of picking up and applying new skills in a fast-paced environment

This is a temporary, seasonal, part-time role. Typical hours are 25-30 hours per week, and determining a proposed schedule of availability will be part of the hiring process. Pay rate is $30 per hour, non-exempt. Preferred start date is July 22, and the agreement would run through December 14, 2024.
Seasonal staff are expected to be based in the Bay Area. SFFILM maintains a hybrid schedule, with half the week in person and half the week remote.

DEIA:
SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.