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We are no longer accepting applications for this role.

Summary

Under supervision of the Tech and Operations Manager, the Tech Coordinator will support the execution of tech and A/V requirements for the 2025 SFFILM Festival. This includes all Festival venue load-ins and load-outs, equipment installation and breakdown, as well as testing and operation, wherever tech and A/V support is needed.

This position is expected to provide on-site support for the 11-day, in-person SFFILM Festival (April 17 – 27) in venues across the San Francisco Bay Area, as well as be available for any pre-fest events. This position is required to be based in the Bay Area and will need to work in accordance with in-office requirements as determined by organization-wide and department policies. Some night and weekend availability required.

This position is paid hourly at the rate of $24 per hour and is eligible for overtime. Th Coordinator will initially be a part-time role, and then shift to full time closer to April 12, 2025. Full-time hours and overtime likely expected between April 12 – April 30, 2025.

Anticipated start date is March 31, 2025 and end date is May 2, 2025.

Application review begins Feb 26, 2025.

Opportunities and Outcomes

• Support technical needs for all 2025 SFFILM Festival events, as assigned by the Tech and Operations Manager
• Assist in the supervision of technical staff and projectionists across all Festival exhibition venues
• Participate in the execution of load-ins and load-outs for all exhibition venues, as well as event, office, and lounge spaces as needed
• Lead on-site testing of tech and projection equipment, including acting as host for filmmaker tech checks
• Support the execution of enhanced onstage events, as needed
• Active operation of tech and A/V equipment during various events, as needed
• Support delivery and exhibition of non-film media – including Keynotes and Powerpoints – at all Festival venues
• Assist integration of video capture set-ups and team needs into existing venue configurations
• Advise others on proper operation and maintenance of tech equipment, such as lighting, microphones, accessibility devices, and A/V for the duration of the SFFILM Festival
• Support the set-up and execution of virtual Q&As and conversations for exhibition in a theatrical setting, as needed
• Support the triage necessary to transition live events to a virtual format, whenever required
• Support other Operations team members and projects as needed
• Participate in festival wrap conversations and create written wrap materials as needed

Experience and Skills

• Experience setting-up and operating basic audio-visual packages including microphones and PA systems, simple live music amplification, presentation and theatrical lighting, and media playback devices
• Experience managing specialized technical personnel and supporting timely equipment install and removal
• Experience and comfort supporting and trouble-shooting live events and familiarity with the pressures and challenges of onstage production with high-touch constituents
• Familiarity with projection technologies and challenges, especially DCP
• Familiarity with functionality and operation of accessibility devices a plus
• Ability to communicate clearly and consistently with people of all levels of technical sophistication and experience
• Strong time management and personnel management skills
• Comfort working with media presentation and editing tools, including Keynote, Powerpoint, Adobe Creative Suite, and Davinci Resolve a plus
• Familiarity with virtual presentation tools and technology, as well as video conferencing platforms and basic production is a plus
• Able and comfortable performing heavy lifting (up to 50 lbs)
• Must be proactive, communicative, and able to work with minimal supervision
• Ability to learn and apply new technical concepts in a short period of time
• Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests
• Comfort in Google Drive, FileMaker, and Basecamp a plus

Supervision

This position reports to the Tech & Operations Manager

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

We are no longer accepting applications for this position.

Summary

Reporting to the Director of Operations, the Operations Coordinator will assist the Operations department in daily administrative activities leading up to and during our 2025 SFFILM Festival. This position will work closely with the Director of Operations and the Office & Production Manager on the goals and execution of office and building management. During the Festival, this role will serve as a lead Office Assistant and will be a primary point person in the office.

This position is required to be based in the Bay Area leading up to and during the 2025 SFFILM Festival (April 17 – 27), as well as to be available during several pre-fest launch events, and will need to work in accordance with in-office requirements as determined by organization-wide and department policies. The start date for this position is March 3, 2025 and the end date is May 8, 2025. This position is salaried at the rate of $20 an hour and is eligible for a limited amount of overtime.

Application review begins February 10th, 2025.

Opportunities and Outcomes

• Assisting with day-to-day administrative operations, such as physical and electronic filing of mail, and maintaining and replenishing office supplies.
• Assisting with day-to-day financial tasks, including check filing and depositing, filling out purchase orders, sending out invoices, and completing credit card reconciliations.
• Assisting with onboarding seasonal staff, overseeing their onboarding tasks, setting up their workstations, and setting up their laptops in advance with the IT Manager.
• Supporting the creation and updating of onboarding and HR materials and resources.
• Assisting the Office & Production Manager with daily requests from staff and serving as a liaison for internal staff communications, including basic IT troubleshooting, meeting scheduling, basic facilities troubleshooting, and fulfilling supply requests.
• Managing communication with subletters around in-office events and SFFILM meeting room scheduling.
• Serving as a liaison for administrative and facilities communications, such as with IT, janitorial, repair technicians, and the Building Manager.
• Serving as an Office Assistant during the Festival and a primary point person for office responsibilities and communications.
• Supporting other Operations team members pre-festival with projects as needed, including administrative support.
• Supporting other Operations team members during the festival, with a focus on supporting the Production teams, including acting as a Production Assistant during festival events as needed.
• Creating a written wrap-report and summary of all necessary timeline info.

Qualifications

• Demonstrated administrative experience
• Experience as an Office Coordinator is a plus
• Be friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
• Ability to multitask, exhibit consistent follow-through and work under time constraints
• Experience working in a non-profit professional environment or film festival is a plus
• Possess great energy and efficiency and a cooperative spirit
• Flexible, energetic, detail-oriented team player
• Good organizational skills
• Must be proactive, communicative, and able to work with minimal supervision and a limited budget
• Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests
• Comfort with the heavy lifting and labor inherent in loading in and out festival sites
• Comfort in Google Drive, FileMaker, and Basecamp a plus

Supervision

This position reports to the Director of Operations

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.