SFFILM

The Bay Area's home for the world's finest films and filmmakers.

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Press Office Coordinator

Overview

The Communications team at SFFILM is seeking a detail-oriented Press Office Coordinator for the 2024 San Francisco International Film Festival. The Press Office Coordinator is responsible for coordination and administrative support of all activities of the Press Office leading up to and during the SFFILM Festival, primarily focused on supporting the earned media strategy and accredited media logistics. This role will serve as a connection between the systems and content from the Communications and Programming teams and our Publicity team. This position reports to SFFILM’s Director of External Relations.

This role will be expected to work from our SOMA office 2 to 3 days per week depending on department needs. Some night and weekend availability is required, especially during the SFFILM Festival (April 24 – 28). Onsite availability at Bay Area venues is expected April 22 – 28.

This is a seasonal position with a start date of February 12, 2024 and an end date of May 2, 2024. This position is full-time, 40 hours per week and is paid hourly at the rate of $23 per hour and is eligible for overtime. Application review begins January 22 but will be rolling after that.

Responsibilities

  • Manage local media accreditation process (100~ applications), including outlet review/investigation, communication of approval/denial, and credential production.
  • Manage email communication with film teams, studios, and distributors around press access for screeners and other press materials.
  • In collaboration with the Digital Content Manager, collect, organize, and process press materials for all SFFILM exhibition programs, including screeners, images, press kits, and clips.
  • Lead setup of press download site on SFFILM.org and Dropbox, including upload of 200+ individual assets for rolling program announcements.
  • Collaborate with PR team on materials processing and coverage tracking.
  • Manage screener checkout system for press per Programming team’s instructions.
  • Facilitate setup of interview space.
  • Copyedit and route press release drafts for SFFILM programs as needed.
  • Work screenings, events, red carpets, and receptions as needed.
  • In collaboration with the Publicity, Programming, and Guest Office teams, support coordination, communication, and execution of talent movements between arrival, press, receptions/dinners, onstage, and departure for Festival events.
  • Support integration of any talent prep needs into pre-event communications with SFFILM Guest Office, PR team, and Event Producer.
  • Write and submit a wrap report.

Qualifications

  • Extreme attention to detail, time management, and follow-through.
  • Excellent writing and copy editing skills.
  • Ability to wrangle and organize thousands of individual assets (images, press kits, bios, video files, screening links) in a coherent and accessible manner.
  • Experience working with journalists and film teams, studios and distributors.
  • Comfort and experience working with studio and publicity teams in support of high-level talent.
  • Experience collaborating with event support staff and volunteers.
  • Superior and discreet communication skills, both email and phone.
  • Ability to work effectively as part of a team.
  • Proven ability to multitask and prioritize effectively,
  • Experience with Filemaker preferred.
  • Passion for film.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Marketing Coordinator

Overview

The Marketing Coordinator is responsible for coordinating and managing various marketing projects for the 65th San Francisco International Film Festival (April 21–May 1). This role executes against creative briefs, marketing plans, and campaigns by overseeing workflows and schedules, keeping stakeholders on task, and serving as the primary point of contact for other departments and external agencies, vendors, and partners associated with those projects. With a focus on design, advertising, branding, and video, the Marketing Coordinator is a key creative contributor who is focused on achieving the goals of the campaigns.

This is a full-time temporary role from February 28 – May 6, paid at a rate of $22 per hour. This position will be expected to work overtime prior to and during the SFFILM Festival (April 21 – May 1).

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

  • Collaborates with the SFFILM Comms Team on all marketing project plans and campaigns. Manages their day-to-day execution and delivery in coordination with other members of the Communications department as well as cross-functional teams and external stakeholders for the SFFILM Festival.
  • Works with the Communications Coordinator to manage tasks for designers, video editors, external agencies and vendors, and marketing and programming partners.
  • Adheres to project budget, scope, schedule, resources, and approval workflows.
  • Using SFFILM process and templates, builds and tracks production schedules and workflows; communicates deadlines, tasks, priorities across the projects and campaigns.
  • Swiftly moves print, digital, video, and creative projects through SFFILM’s approval and revision process.
  • Adheres to creative and content briefs to keep staff and partners on track.
  • Arranges printing and distribution of collateral; works with printers, mail houses, and other vendors.
  • Proofreads all materials and ensures compliance with SFFILM brand across all internal- and external-facing materials related to the Festival.
  • Serves as key strategic and creative partner for all Communications and Development colleagues and projects, collaborating across teams to build audience and member acquisition campaigns.
  • Assists with marketing-specific aspects of SFFILM event production.
  • In collaboration with the Digital Content Manager and Communications Systems Manager, prepares a report on identified KPIs.
  • Write and submit a wrap report.

Qualifications

  • Extreme attention to detail.
  • Past experience in digital marketing is strongly preferred.
  • Past experience in event marketing is strongly preferred.
  • Demonstrated skills in planning, organizing and executing projects of varying complexity and delivering them within specified timeframes and budgets.
  • Demonstrated ability to effectively prioritize multiple projects and manage results.
  • Ability to anticipate changes, communicate promptly and efficiently and maintain flexibility.
  • Experience with digital tools for content and project management including WordPress CMS, MailChimp, Basecamp, Google Apps, Google Analytics, Outlook, FileMaker Pro, Adobe Suite, and social media platforms and tools.
  • Passion for movies and festivals is a plus!

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

 

Director of Development

March 2023 Update

For more information about this position, or to apply, please visit this opportunity description.

Overview

The Director of Development is a strategic leader in SFFILM’s commitment to attracting, retaining, and engaging relationships and partnerships to support our mission-driven work through financial and in-kind contributions. Leading a year-round team of four and seasonal staff as needed, the Director is a primary architect in the design and deployment of SFFILM’s fundraising activities and operations for individual, corporate, foundation, and government support. The Director reports to the Executive Director, and is a member of SFFILM’s senior leadership team.

Working closely with the Executive Director and Board of Directors, the Director will create and execute annual and multi-year philanthropic strategies to increase contributed revenue from individual donors, corporate partners, and foundations. This position, in collaboration with the Executive Director and the senior leadership team, will steward and solicit current and prospective Board Members and major donors. Additionally, the Director will also be responsible for oversight of fundraising initiatives, including SFFILM’s annual event Awards Night.

This position works extended hours including evenings and weekends at points throughout the year. Travel will be required on occasion. The salary range for this position is $120,000 – $150,000. Position open until filled.

Responsibilities

Fundraising & Cultivation

  • Develop and execute a multi-year, sustainable fundraising plan to expand SFFILM’s contributed revenue and network of individual donors.
  • Oversee cultivation, solicitation, and stewardship of individual, corporate, and foundation/government donors, including securing, preparing for, and proactively following up on cultivation meetings, proposals, and reports.
  • Expand and maintain a portfolio of major gift individual donors and prospects; communicate with the portfolio through face-to-face solicitation and stewardship meetings, as well as written strategies.
  • Build and foster a cross-departmental culture of fundraising that capitalizes on organizational priorities and assets.
  • In collaboration with the Executive team, oversee Board member relationships and communication, including prospecting and cultivating new Board Members.
  • Working closely with the Director of Individual Giving, support the Membership program to meet annual goals and migrate donors up the loyalty ladder.
  • Working closely with the Director of Individual Giving, lead the design, planning, and execution of SFFILM Awards Night and all other fundraising and cultivation events, to attract and engage new and existing funders and audiences.
  • Be visible and accessible to the local philanthropic community, represent SFFILM initiatives by cultivating and deepening donor relationships.
  • Work with Development team on screening and preparing profiles of current and prospective members and donors; establish best practices for funder research processes; and oversee the maintenance of donor lists, applied data analytics, and moves management tracking.
  • Work with Board Development Chair(s) to advance organizational fundraising; help lead Board Development Committee meetings and support Board Development Chair(s) to present at Board of Directors meetings.

Leadership & Development Department Management

  • In partnership with the Executive Director, provide strategic and visionary leadership to create a development plan to maintain and grow annual fundraising goals in contributed revenue and membership support.
  • Lead a team of four direct reports (Director of Individual Giving, Director of Corporate & Strategic Partnerships, Development Coordinator, and the Senior Grants Manager, Foundations and Government), and support the management of additional Development and Seasonal hires as needed.
  • Create and oversee the Development expense and revenue budget.
  • Lead monthly revenue tracking and planning meetings with the Executive Director, report on progress toward goals to the Executive Director and Board, including gifts, pledges, and cash-flow projections.
  • Oversee coordination with the Finance department, ensure accurate and aligned revenue tracking in the donor CRM and Quickbooks database, and maintain compliance standards for funding sources.
  • Oversee coordination with the Communications department, and collaborate on materials and marketing strategies for all fundraising activities.
  • Recruit, nurture and motivate a strong professional team.
  • Other duties and special projects as defined.

Qualifications

  • Successful leadership of a Development team, achieving individual and institutional fundraising goals in a nonprofit organization with annual support of least $6 million
  • Five to seven years of direct experience managing fundraising portfolios with demonstrated success in closing gifts of $10,000-$500,000 and above
  • Familiarity with the Bay Area philanthropic community and national giving landscape
  • Ability to conceive, plan, and execute a major gifts program, including annual giving, and special events
  • Experience with developing and maintaining achievable and ambitious financial projections and budgets
  • Capable of inspiring support from a variety of constituent groups, specifically in a film, media, arts, or culture organization.
  • Extensive donor database experience is highly desired, preferably with DonorPerfect.
  • Superior interpersonal skills and ability to communicate professionally with colleagues, donors and other stakeholders
  • Excellent oral and written communication skills, persuasive presentation and negotiation abilities
  • Strong organizational skills and ability to prioritize workload in a timely manner to complete assignments when faced with many deadlines and competing requirements in a fast-paced environment
  • Exemplary work ethic and professional manner

DEIA

​​SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

​​SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Filmmaker School Visit Manager

Overview

The Filmmaker School Visit Manager will support the Director of Education and Schools at the Festival Program by selecting, coordinating, scheduling, managing and presenting all in-person and online virtual school visits of Festival filmmaker guests to Bay Area K-12 classrooms. Films are selected to support the curriculum of a range of grade levels and subject areas, and all visits are interactive experiences with opportunities for students to engage with filmmakers, industry professionals, and subject area specialists in post-screening discussions and Q&As. Visits also allow the artists the opportunity to gain valuable feedback from younger audiences. All programs are developed in alignment with Common Core and California Educational Standards for Media Literacy. This position will also assist with additional Schools at the Festival administrative work when needed.

This is a temporary role from February 28 – May 6, starting out as part-time and becoming full-time on April 4, and is paid at a rate of $20 per hour. This role is eligible for overtime.

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

  • Responsible for selecting, coordinating, scheduling, managing and presenting all in-person and online virtual school visits of Festival filmmaker guests to Bay Area K-12 classrooms to show and discuss their films.

Qualifications

  • Excellent organizational and time management skills
  • Experience working with youth in a K-12 educational setting
  • Comfortable with public speaking
  • Educational background in filmmaking, film studies, and/or education
  • Must have your own vehicle

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Production Manager

Overview

The Production Manager is responsible for managing all SFFILM inventory, including storage, furniture rentals, sponsored product, operations & production equipment, and assisting the Tech department with rentals as needed. The Production Manager also manages the overall Production Assistant schedule and movement of Production vehicles across the HQ/Lounge, Special Events, and Onstage Events, while supporting the Operations leadership team with coordinating an organized system for Load In/Out. As SFFILM moves into a new office in 2022, the Production Manager will work closely with the year round Office Manager to support office set up, inventory, and organization.

This is a full-time temporary role from February 14 – May 13, paid at a rate of $22 per hour. This role is eligible for overtime, with peak moments both leading up to and during the festival, especially around program launch, load in, and load out. SFFILM Festival dates are April 21 – May 1.

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

  • Manage the inventory “check-out” and tracking system
  • Work with all staff to make sure production request system protocols are understood and followed, including creating training documents as necessary
  • Manage all storage spaces and inventory, including sourcing offsite storage units during the festival as needed, and acting as the main point of contact for Clutter (offsite storage services)
  • Work with HQ & Lounge Manager, Special Events Manager, Tech and Media Manager, and Theater Operations Manager on all furniture, tech, and production rentals for Live & Onstage Events + green rooms, Music & Film, Castro Events, HQ/Lounge, Parties, festival offices in theatres, and Members Night and Press Conference
  • Manage two Production Assistants, including creation of daily schedule across the HQ/Lounge, Special Events, and Onstage Events
  • Manage distribution of program guides, including Production Assistant schedule and vehicle rental as necessary
  • Work with the Festival Operations Manager and Tech and Media Manager in coordinating Load In/Out, including assisting in the management of the inventory and movement of all items and communicating necessary information to staff
  • Work with the Transportation and Festival Operations Managers on reserving parking meters and communication with SFMTA
  • Manage movements of SFFILM Production vehicles and reserved parking spots during festival, including working with staff across departments on parking meter needs, and managing those needs daily during the festival
  • Work with Festival Operations Manager on installation of signage in all venues as necessary 
  • Coordinate delivery of sponsored product to storage, working closely with Operations leadership & Development team
  • Support other departments in setup and breakdown of venues as needed
  • Create a written wrap-report and summary of all necessary timeline and budget info

Qualifications

  • Must be comfortable with Excel
  • Detail-oriented and extremely organized
  • Excellent decision-making and creative problem-solving skills
  • Excellent time management skills
  • Experience navigating events in a COVID-19 landscape, flexibly pivoting planning and protocols according to evolving circumstances
  • Great attitude, cooperative spirit, and a go-getter mentality 
  • Friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
  • Ability to understand how logistics fits into big picture festival goals
  • Comfortable with the heavy lifting and labor inherent in loading in and out of festival sites
  • A valid license and clean driving record is required for this position; offer will be contingent upon approval from SFFILM insurance
  • Possess great energy and efficiency
  • Comfort with Filemaker a plus

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.