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Overview

This position has been filled for the 2024 SFFILM Festival.

The two Production Assistants provide production support across all SFFILM Festival Operations teams, as scheduled by the Office and Production Manager. This includes pre-festival events, all venue load in and load outs, event set up and breakdown, and other tasks as needed.

This position is expected to provide on-site support for the 5 day, in-person SFFILM Festival (April 24 – 28) in venues across the San Francisco Bay Area, as well as several pre-fest launch events, and to work in accordance with in-office requirements as determined by organization-wide and department policies. Application review begins January 25 but will be rolling after that. The ideal start date for this position is April 15, 2024. This position is paid hourly at the rate of $24 per hour and is eligible for overtime. The end date for this role is May 2, 2024. Some night and weekend availability is required.

Responsibilities

• Support the build out of all festival venues, including our exhibition venues and the SFFILM Festival Lounge, with some light construction
• Pick up, deliver, and transport sponsored product pre-Festival
• Support the load in and load out of all festival venues and temporary spaces
• Set up / install festival signage at various festival venues
• Set up and break down press lines (red carpets, step and repeats, and lights) at venues and events throughout the festival
• Provide production support at events and parties, the Festival Lounge, and other areas of the festival as needed, including but not limited to light bartending, supporting event check in, and other duties as assigned
• Work with the Production Manager on the movement of all production equipment, furniture, product, materials, and green room provisions to various venues throughout the festival 
• Support and provide educational opportunities for the Operations intern, including training interns on light production skills (such as setting up lights or how to safely and appropriately pack equipment)
• Load equipment back into year-round offices post-fest, making sure rentals are returned and owned inventory is accounted for and organized

Qualifications

• Ability to regularly move and lift heavy equipment
• Excellent communication, decision-making and creative problem-solving skills
• Professional attitude and demeanor
• Detail-oriented
• Ability to anticipate needs and take direction
• Ability to think and act quickly under pressure
• At ease interacting with people with vastly different backgrounds and roles
• Comfortable with long hours during festival
• Basic construction skills
• A valid driver’s license and clean driving record required – offer of this position will be contingent on approval by SFFILM’s insurance 
• Comfort driving in Bay Area and knowledge of Bay Area geography is a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Overview

The Festival HQ Coordinator supports the Festival HQ Manager and Assistant Manager in the build out and daily management of the Festival Lounge and temporary office spaces, acting as the main Production Assistant for the Festival HQ team. They will play a critical role in assisting with the precise inventory management of equipment and will execute the Health and Safety plan on-site through careful planning of Load-In and Set-up.

This is a full-time temporary role from April 4 – May 6, paid at a rate of $19 per hour. This role has the expectation of some overtime required pre-festival, with overtime hours increasing during the SFFILM Festival (April 21-May 1).

Covid-19 Safety: Seasonal staff at the 2022 SFFILM Festival may be required to engage in public-facing roles and thus are required to provide proof of vaccination for employment. 

Remote Work Accommodation: Seasonal staff are expected to be based in the Bay Area, however if your contract begins before March 1, 2022, SFFILM may be able to accommodate fully remote work prior to that date. Remote work policies are subject to change based on city and state recommendations around COVID-19 safety.

Responsibilities

• Assists with build out of Festival HQ, Lounge, and satellite offices
• Acts as host for festival guests on-site, maintaining clean, well-stocked hospitality spaces and upholding health and safety policies
• Support the process of securing volunteer coverage for Lounge spaces
• Assist with office management for temporary office spaces, clearly communicating policies and procedures to staff, and maintaining clean, well-stocked office spaces and organizing inventory, including setting up staff coffee and breakfast when needed 
• Assist with tracking inventory of all food, beverage, and other product
• Assist with training and management of Festival HQ volunteers
• Assist with set up and break down of events taking place in the Festival Lounge
• Flexibly serve as a production assistant for the HQ & Lounge department, conducting supply runs and keeping track of sponsored product pick/ups and deliveries to receive
• Support setup and breakdown of all festival HQ and Lounge spaces
• Support collection of data from Lounge, such as attendance numbers, to share with all departments 
• Create a written wrap-report and summary of all necessary timeline info

Qualifications

• Possess a positive attitude, cooperative spirit, and a go-getter mentality 
• Be friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
• Excellent decision-making and creative problem-solving skills
• Experience working within teams, collaborating effectively with managers and colleagues
• Skills acting as a lead on-site in the execution of events or hospitality, managing volunteers a plus
• Strong attention to detail and comfort in organizational systems such as Excel
• Be comfortable with the heavy lifting and labor inherent in loading in and out festival sites
• Possess great energy and efficiency
• Candidate should have a valid driver’s license and clean driving record

SFFILM is proud to be part of a wider film festival circuit and shares many seasonal staff with other festivals. We have been paying close attention to conversations and feedback from film festival staff directly and via social media. We have created policies and practices that address these concerns including increasing hourly rates and providing overtime, abiding by a Code of Conduct since 2018, and creating more flexible remote work policies to prioritize staff health and safety during COVID-19.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Overview

This position has been filled for the 2024 SFFILM Festival.

The Festival Lounge Assistant Manager supports the Festival Lounge Manager in the design, build out, and management of the 2024 SFFILM Festival Lounge, a hospitality space that is open to all badge holders (including filmmakers, press, Board, staff, donors, etc.) Along with serving as the central gathering space during the festival, the Festival Lounge is also the location of Filmmaker Check-In, Press Check-In, and the default location for press lines during the Festival. Other staff workspace may also be part of the Lounge depending on location.

Leading up to the Festival, this role will work closely with other departments on the goals and execution of Lounge programs, especially with the Development team on procuring in-kind donations and executing sponsor obligations. This role will flexibility support the day to day operations of the Lounge, with a focus on high level hospitality. They will help execute all events at the Lounge, and will oversee set up and break down, inventory management, and any other Lounge volunteers and staff. This position is a great fit for someone who is interested in both events and production work, as it can involve heavy production work, and also involves a high level of guest interaction.

This position is expected to provide on-site support for the 5 day, in-person SFFILM Festival (April 24 – 28) in venues across the San Francisco Bay Area, as well as several pre-fest launch events, and to work in accordance with in-office requirements as determined by organization-wide and department policies. Application review begins January 25 but will be rolling after that. The ideal start date for this position is April 8, 2024. This position is paid hourly at the rate of $22 per hour and is eligible for overtime. The end date for this role is May 2, 2024. Some night and weekend availability is required.

Responsibilities

• Work closely with the Festival Lounge Manager on pre-Festival planning, supporting rentals, scheduling, and other duties as needed 
• Work in tandem with the Development department to assist in procurement of food and beverage donations for Festival Lounge, and to support fulfillment of sponsorship contracts in those spaces, including facilitating deliveries, leading activations and programming sponsored events
• Assist with programming events and entertainment at the in Festival Lounge, spaces such as mixers, receptions, and panels
• Work with Volunteer Manager to ensure appropriate volunteer coverage at the Festival Lounge, including staffing Lead Volunteers in key positions as necessary 
• With the Festival Lounge Manager, lead the day-to-day operations of the Lounge, including setting up and breaking down, stocking and cleaning food and bar spaces, heavy lifting, and other duties as needed 
• Act as host for festival guests, maintaining clean, well-stocked hospitality spaces and engaging with guests in a warm and welcoming manner
• Assist with tracking inventory of all food, beverage, and other product
• Assist with procurement of furniture and décor for Festival Lounge, supporting tracking of deliveries and movements for pre- and post-festival
• Support and manage the setup and breakdown of Festival Lounge,  including delivery, return, and payment of all rented furniture and equipment
• Create a written wrap-report and summary of all necessary timeline info

Qualifications

• Excellent communication, customer service and delegation skills
• Experience designing, physically producing and managing functional and welcoming public spaces on a tight budget
• Excellent decision-making and creative problem-solving skills
• Ability to juggle multiple tasks and deadlines across several Festival spaces while maintaining high quality of work and a positive attitude
• Experience working as part of a team, collaborating with managers and other departments to fully execute selected tasks and operate confidently
• At ease interacting with people with vastly different backgrounds and roles
• Comfortable with the heavy lifting and labor inherent in loading in and out festival sites
• Comfort with organization and scheduling in systems like Excel
• Possess great energy and efficiency
• Familiarity with Bay Area event venues, artists, and performers a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Overview

This position has been filled for the 2024 SFFILM Festival.

The Special Events Assistant Manager position supports the Special Events Manager in the planning and execution of all parties and receptions for the 2024 San Francisco International Film Festival, such as the Opening Night party, Industry Days, Volunteer Appreciation Party, and other parties and receptions during the festival. They will work closely with the Special Events Manager to reach out to venues and vendors, oversee staff and volunteers, and assist with administrative support related to parties and receptions. This position may also lead the day-of onsite execution of certain events during the Festival. This role is a great fit for someone who is interested in both events and production work, as it can be physically demanding, and also involves a high level of guest interaction.

This position is expected to provide on-site support for the 5 day, in-person SFFILM Festival (April 24 – 28) in venues across the San Francisco Bay Area, as well as several pre-fest launch events, and to work in accordance with in-office requirements as determined by organization-wide and department policies.

Application review begins January 25 but will be rolling after that. The ideal start date for this position is April 8, 2024. This position is paid hourly at the rate of $22 per hour and is eligible for overtime. The end date for this role is May 2, 2024. Some night and weekend availability is required.

Responsibilities

• Work closely with the Special Events Manager on the execution of all Festival parties and receptions within budget
  • Parties range from large scale events (Opening Night) to smaller receptions
• Assist with brainstorming and booking of the venues, entertainment, catering, bar service and activities, including surrounding logistics – i.e. securing permits, executing contracts, and issuing COIs
• Work with the Production Manager to organize event supplies, schedule load ins and load outs, and submit Production Assistance Requests as needed
• Support the process of rentals, purchases, or requests of necessary furniture, equipment, and décor, and the respective vendor relationships
• Support the scheduling, training, and supervision of Events staff and volunteers
• Act as day-of lead on certain events during the Festival, as needed
• Work closely with Festival Lounge team on parties held in the Festival Lounge space
• Work interdepartmentally to balance the needs of various constituencies at events, including sponsors, filmmakers, guests, and Board
• Coordinate with the Development Department on all food & beverage in-kind donations and execution of sponsor activations
• Work closely with the Tech and Media Manager on all technical aspects of event production
• Work closely with the Operations team to ensure all Festival events are accessible, and make sure accessibility information is properly communicated across departments and to all necessary public touchpoints
• Work with the Communication team to design events spaces in alignment with Festival creative
• Support the updating of Festival special events budget, tracking and submitting all payments and expenses
• Work with the Development and Communications Departments to support the invitation process for events, including providing copy, oversight of capacity, and pulling RSVP lists
• Support Office and Production Manager and Makers team with events at FilmHouse
• Support and provide educational opportunities for the Operations intern, including working with interns on in-kind item procurement, and customer service training 
• Support other Operations team members and projects as needed
• Create a written wrap-report and summary of all necessary timeline info

Qualifications

• Experience managing or assisting in the crafting of events of varying size, budget, and scope
• Experience producing live events and familiarity with the pressures and challenges of onstage production with high-touch constituents
• Experience liaising with high-touch constituents and balancing competing, and often urgent, needs
• Experience managing event and production staff and working with venue management
• Experience with food and beverage logistics and acquisition, managing sponsor and partner relationships
• Possess great energy and efficiency and a cooperative spirit.
• Be friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
• Must be proactive, communicative, and able to work independently, yet as part of a team and with a limited budget
• Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests
• Comfortable with the heavy lifting and labor inherent in loading in and out festival sites
• Comfort in Google Suites. FileMaker, Eventbrite and Basecamp a plus
• Familiarity with Bay Area event venues, artists, and performers a plus

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.