SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Artist Development

Artist Development Coordinator

Job Summary

SFFILM’s Artist Development Coordinator supports operational, administrative, financial, and programmatic components of the Artist Development Department. The coordinator is responsible for supporting the Artist Development team in work related to filmmaker granting, the SFFILM Residency program, and cross departmental collaborations including Education, Programming, and Communications. Under the direction of the Director of Artist Development, the Coordinator will help execute a variety of programmatic responsibilities, including the support of in-person events and coordination of Filmmaker communication.

This is an exciting opportunity to interact with and support Filmmakers at all stages of their careers through our robust slate of funding, education, and career development initiatives. The ideal candidate will be comfortable working with a wide variety of constituents while still maintaining excellent organizational and customer service standards. An affinity for balancing self-motivated, independent work with collaborative team environments is essential for this role.

This is a seasonal, hourly, full-time position running from mid-May to November. Pay is $22/hr.
Application review will be rolling and will begin early May 2023.

Essential Functions and Responsibilities

  • Coordinate Artist Development grant application review panels and support administration of grant review process. This also includes recruitment of internal reviewers, and support planning and execution of review process timelines and logistics, including promotional follow-up and cross departmental program coordination.
  • Track all program bookkeeping; process all grant, fellowship, professional fee payments, and reconcile income and payments with the Finance Team.
  • Project-manage internal and filmmaker-facing Artist Development Department calendar.
  • Support weekly department meetings by compiling agenda and taking minutes, recording action items, and following up via Basecamp.
  • Manage Mobilize (SFFILM Makers message board) including general updates, FilmHouse calendar, promotion of events, filmmaker opportunities and answer questions posted in Mobilize.
  • Maintain Department databases, including DonorPerfect and Filemaker.
  • Check and respond to Artist Development general email accounts, providing factual information about Grants, Residencies, and Fellowships to enquiring filmmakers in a timely manner.
  • Coordinate all of Artist Development’s requests of the Communications Department via Basecamp and follow all internal protocols.

Experience/Skills Required

  • Highly organized and detail-oriented.
  • Strong communication skills with a clear, gracious and professional manner.
  • Ability to multitask, prioritize, exhibit consistent follow-through and work under time constraints.
  • A genuine team-player who is excited about the opportunity to wear many hats.
  • An eagerness to continue learning and staying up-to-date on Artist Development programs and supported filmmakers; interested in expanding skillset to become proficient in all systems and protocols for both Artist Development and across other divisions within SFFILM.
  • Excellent computer skills, including: Google Drive, Word, and Excel.
  • Experience with Basecamp and/or FileMaker a big plus.
  • Able to work evenings and weekends as needed for FilmHouse events.
  • Interest in film and media a plus.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.