Working closely with SFFILM’s Managing Director, the Senior Manager of HR & Administration serves as the lead project manager for all human resources, finance, and administrative functions of the organization. A successful Senior Manager will be a highly detail-oriented and effective task manager, as well as an adept strategic problem solver focused on ensuring SFFILM is attracting and retaining top talent and streamlining administrative operations to maximize quality and efficiency while reducing costs. By working with various teams to drive decision-making related to organizational processes, the Senior Manager serves as a cross-functional facilitator to ensure best use of interdepartmental resources.
- Human Resources (50%)
- Oversee all hiring processes and timelines, working collaboratively with hiring managers from the point of Job Description creation to final candidate selection.
- Lead the onboarding for all new employees, contractors, interns, and Festival staff including creation of contracts, paperwork processing, and orientation.
- Enter and maintain all data in org-wide payroll system Gusto and support the preparation of semi-monthly payroll.
- Manage all aspects of the employee benefits program including Paid Time Off and health benefits administration.
- Maintain a strong understanding of all federal, state and city labor laws ensuring SFFILM’s continued compliance.
- Lead the implementation of semi-annual employee evaluation processes and make recommendations for process improvements.
- Oversee the SFFILM Internship Program, leading the strategy for a program that offers consistent and meaningful experiences for interns across all departments.
- Serve as a first point of contact for all human resources related staff inquiries and issues, escalating items to the Managing Director as appropriate.
- Support the enforcement of SFFILM’s Code of Conduct including oversight of the email@example.com email address, escalating matters to the Managing Director as appropriate.
- In collaboration with the Managing Director, support the consistent use of culturally competent and Diversity, Equity, Inclusion, & Accessibility (DEIA)-centered practices at SFFILM, especially in relation to hiring, staff retention, and internal processes.
- Support the maintenance of a healthy, positive and inclusive work culture through the planning and execution of staff activities and DEIA trainings.
- Serve as a thought partner to the Executive Leadership team in designing new roles and defining responsibilities for changing staff positions.
- Oversee the professional development budget, working with staff to encourage use of these funds and approving proposals.
- Finance (30%)
- Project manage the annual budget process, working closely with the Director of Finance and Managing Director to set timelines, build budget retreat agendas, ensure adherence to deadlines, and negotiate the allocation of resources across various departments and programs.
- Support the day-to-day operations of the Finance department including payables, receivables, reconciliations, and other tasks as needed.
- Support the effective and consistent use of all org-wide Finance tools, including but not limited to Gusto, PO and Checks databases, and deposit logs.
- Oversee the processing and distribution of all incoming and outgoing checks in collaboration with Office Manager.
- Serve as on-site, and often first, point of contact for Finance questions and needs from staff.
- Support the creation and maintenance of the Administration department budget, working with the Director of Finance and Managing Director on strategy for operating categories.
- Administration (20%)
- Support Managing Director in guiding systems and technology strategy, working with interdepartmental teams to define protocols and create usage guides for organizational tools and systems.
- Lead Org Effectiveness (OE) team and co-lead Tech Tools (TT) team, which work to improve the quality and efficiency of SFFILM work through refinement of internal policies and practices (OE) and technology systems (TT).
- Advise on implementation of org-wide facilities and systems transitions in collaboration with the Operations team.
- Maintain all HR, Finance and Admin files and filing systems.
- Liaise with insurance brokers and issue Certificates of Insurance as needed, supporting annual insurance renewals and escalating questions from staff to brokers.
- Support Managing Director on other organizational strategy projects as needed.
- At least 3 years direct HR experience preferred.
- Demonstrated understanding of basic accounting principles and experience with budget creation and management.
- Knowledge of Quickbooks, Excel, and FileMaker a plus.
- Passion for fostering a positive work culture deeply rooted in equity and inclusion.
- Strong communications skills in the written and verbal forms.
- Skills in mediation and conflict resolution.
- Ability to maintain flexibility and utilize strategic problem solving to address organizational challenges.
- High attention to detail and ability to work with high accuracy in a fast paced environment.
Due to current health restrictions, all interviews will take place over Zoom, with a preference for video. If we reach out to you for an interview, please let us know if you require any technical accommodations or support.
SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.
SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.