SFFILM

The Bay Area's home for the world's finest films and filmmakers.

Careers > Invest & Artist Development Coordinator

Invest & Artist Development Coordinator

Seasonal Positions

Overview

SFFILM’s Coordinator of Invest & Artist Development assists with the planning and execution of programs within SFFILM Makers and Invest. Working primarily at SFFILM’s FilmHouse location in North Beach, the Coordinator supports the operational, administrative, financial, and programmatic components of Artist Development activities and the SFFILM Invest program.

SFFILM Invest is an exclusive program that presents a curated slate of film projects with potential funders. This program is entering its second full year and will include approximately thirty funding members and eight film projects. Working closely with the SFFILM Invest Producer, this position works closely with both funding members and filmmakers to coordinate meetings, travel, and all other Invest activities.

This is a full-time temporary role from January 6 – May 22, 2020.

Principal Responsibilities

    SFFILM Invest (50%):

    • Coordinate all Invest activities and support general administration of the program
    • Schedule emails, phone calls, and in person meetings for Invest Members and SFFILM staff and filmmakers
    • Organize and book travel — including flights, hotels, and entertainment — for visiting filmmakers and industry guests for SFFILM Invest
    • Oversee logistics and venue manage events tied to SFFILM Invest. Responsibilities may include setting up and breaking down events, requesting and managing volunteers, coordinating food/beverage needs, and running tech as needed
    • Work closely with all other SFFILM departments to oversee execution of Invest deliverables within the framework of org-wide project management tools and department timelines
    • From San Francisco offices, support SFFILM Invest activities happening at Sundance and facilitate any necessary preparation for these events
    • Serve as initial point of contact for information about SFFILM Invest via phone, email, and in-person queries from prospective applicants
    • Manage invitation lists, tickets, and RSVPs for SFFILM Invest events and screenings
    • Support preparation for and on-site execution of the following Invest program events:
      • Mon, Jan 13: SFFILM Invest Orientation, 4-7pm
      • Jan 23 – Feb 2: Sundance Film Festival (no on-site execution for this, only remote support and preparation)
      • Mon Jan 27: Makers Party and SFFILM Invest Dinner at Sundance (no on-site execution for this, only remote support and preparation)
      • Thu Feb 20: Artist Salon
      • Thu Mar 12: Industry Talk
      • Wed April 8 – Wed April 22: SFFILM Festival (with many Invest screenings/talks)
      • Thu April 9: Invest Dinner at the SFFILM Festival
      • Fri April 10: Doc Congress & SFFILM Invest Industry Talks
      • Thu April 30: Slate 3 Reveal
      • Wed/Thu May 20 – 21: Filmmaker Meetings

    Artist Development Programs (40%):

    • Work closely with the Artist Development Manager: Film Funds on the administration of the grant review process and management of film fund programs
    • Participate in Artist Development grant application review panels, including reviewing applications for at least one grant cycle each month
    • Coordinate room bookings for Artist Development grant review panels; take lunch orders from reviewers and place order; prep review room and clean up after review
    • Support operational, administrative and communications needs in Basecamp, SFFILM’s org-wide project management platform
    • Assist in preparation and on-site execution of FilmHouse events and panels
    • Support administration of Artist Development meetings when requested, including taking minutes and recording action items
    • Help to maintain databases of film projects and filmmaker relationships, including data entry as needed, in DonorPerfect, Filemaker, Airtable, and Eventbrite

    Marketing & Communications (10%):

    • Coordinate project-based marketing work for SFFILM Makers and Invest as needed
    • Support outreach for grants and submissions with partner organizations, universities, film industry peers, film groups, and publications
    • When requested, post on Mobilize (the SFFILM Makers message board) to advertise FilmHouse panels, partner events, and filmmaker opportunities

    Qualifications:

    • Highly organized and detail-oriented
    • Experience working within the constraints of a limited budget
    • Strong communication skills with a clear, gracious, and professional manner
    • Ability to multitask, prioritize, and work under time constraints
    • A genuine team-player who is excited about the opportunity to wear many hats
    • Interest in expanding skill-set to become proficient in all systems and protocols for both Artist Development and across other divisions within SFFILM
    • Excellent computer skills, including: Outlook, Word, and Excel. Experience with Basecamp or other project management tool a big plus
    • Ability to work evenings and weekends as needed for SFFILM Invest events and FilmHouse programs (two to three times per month, on average).
    • Ability to work all evenings and weekends during the SFFILM Festival (April 8 – 22)
    • Interest in film and media a big plus!
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